Facilities & Workplace Services Manager

1 week ago

Johannesburg, South Africa Good Help Recruitment Full time

**Duties and Responsibilities**
- Responsible for the facilities, messenger, administration, reprographics and reception team

performance management, facilitating career reviews and informal feedback meetings

arranging holiday cover, motivating and keeping up morale, identifying training needs and

facilitation of training courses, workload management and assistance, periodically

reviewing processes and procedures to maximise efficiency, interviewing, CV

analysis,producing business cases
- Project management of tasks - arranging resources and equipment, keeping to deadlines

and achieving project objectives
- Insurance organising insurance for South Africa offices yearly task, negotiating with

insurance representative, gathering information, completing various KYC questionnaires and

sourcing documents as requested by insurance companies, electronically saving and

distributing insurance policies once finalised to Risk and Marketing, periodically throughout

the year providing information and copies of certificates to teams on request.
- Managing vendors and service providers - contract negotiation, dealing with invoices and

reviewing work provided
- Management of premises and office equipment floor inspections daily, arranging repairs,

scheduled maintenance, renovations, pest control, cleaning, replacement of faulty

equipment
- Escalation point for Africa regional offices Cape Town, Johannesburg, Dar es Salaam
- Organisation of office and car park space management of out of rota desk requests,

ensuring car park space is used correctly, monitoring office use and analysing data (when

required)
- Overseeing supply of office consumables ensuring orders are kept up to date for

stationery, kitchen items etc
- BCP plans part of the incident management team, keeping contact details up to date on

the business continuity plans, assisting with any work related to these plans as required
- Communicating changes in office procedures working with global teams to discuss

planned changes and provide input from SA and implementation
- Writing and implementing policies (Health and Safety, travel, printing) distributing and

uploading to intranet
- New employee induction discussing housekeeping, health and safety etc with new joiners,

introducing yourself as a point of contact for office/admin enquiries.
- Supporting the Head of Real Estate management on new real estate projects and

refurbishments for all ME regional offices - Budget management managing the facilities

budget, involvement in budget meetings and setting budgets for the year based on work to

be done
- Overseeing Health & Safety in the workplace -fire exits, fire wardens, first aiders, keeping

certificates up to date, desk space analysis to prevent or alleviate injuries, strains etc,

providing medical/ergonomic equipment
- Security of staff and our offices ensuring doors are kept locked and unauthorised visitors

are not let onto the floors
- Deliveries/post ensuring post and deliveries are tracked/distributed when they reach the

office, annual renewal of Post Boxes
- CSR environmental issues such as recycling, waste management, reducing carbon

footprint
- External conferences and seminars helping with set up, organising manpower and

resources, I.T equipment and stationery deliveries and collections, sourcing props and other

items to be used in team building activities
- Head of sports & social committee arranging events, looking after budget, arranging

payments, chairing monthly meetings, assigning tasks and organisation duties

**Reception**
- Greeting guests, helping with queries - Managing room bookings to include catering, liaising with I.T. etc
- Answering and directing phone calls
- Arranging and managing messengers
- Receiving and sending post, DHLs and other deliveries
- Travel bookings for new joiners, leavers
- Arranging inter office travel for business services teams (I.T., Facilities)
- Arranging cars, taxis etc for visitors
- Coordinating invoices for travel and suppliers
- Coordinating hotel corporate rates
- Laundry
- General queries and assistance for all staff, including rectifying mistakes and correcting issues
- Coordinating floral displays

**Facilities**
- Carpark bookings
- Liaising with and assisting with building maintenance and security, suppliers and cleaners (in house and

external)
- Lifting & shifting
- Setting up and testing I.T. equipment
- Inventory of stationery, equipment
- Small office equipment maintenance
- Ordering stationery and other office supply/consumables
- Carpark bookings
- Airconditioning issues
- Sorting post/delivering internal post

**Reprographics**
- Photocopying
- Printing
- Scanning
- Laminating
- Liaising with external printers as required

**Messengers**
- Banking duties
- Deliveries of documents, IT equipment, chairs, conference and marketing items
- Collections of the same
- Managing petty cash
- Attesting documents at Embassies, MOFA etc

  • Workplace Curator

    7 days ago

    Johannesburg, South Africa Tsebo Group Full time

    **About Us**: Tsebo Facilities Solution is looking for a Workplace Curator who will be responsible for developing and maintaining a highly functional workplace, which fosters collaboration, innovation and agility. A key deliverable is to create an exceptional workplace experience for colleagues and clients alike, and to seamlessly integrate new modes of...

  • Workplace Experience Lead

    7 months ago

    Johannesburg, South Africa CBRE Excellerate Full time

    **Main purpose / objective of the position**: - The Workplace Experience Lead will be supported as an integral part of the CBRE Shapa Soweto Management Team and will also interface with groups across the organization to ensure timely and seamless experience delivery. - The Workplace Experience Lead at Nike Shapa Soweto with manage end to end Experience at...

  • Workplace Host

    4 months ago

    Johannesburg, South Africa Tsebo Group Full time

    **About Us**: Tsebo Facilities is looking for a Workplace Host to provide efficient, courteous and professional workplace services and front of house services including maintaining the conference meeting rooms and porterage services in accordance the workplace management services within the master service agreement. As a leading African Integrated Workplace...

  • Workplace Host

    7 months ago

    Johannesburg, South Africa Tsebo Group Full time

    **About Us**: Tsebo Facilities is looking for a Workplace Host to provide efficient, courteous and professional workplace services and front of house services including maintaining the conference meeting rooms and porterage services in accordance the workplace management services within the master service agreement. As a leading African Integrated Workplace...

  • Facilities Manager

    6 months ago

    Johannesburg, South Africa Freedom Won (Pty) Ltd Full time

    The**Facilities Manager** is responsible for drawing up building maintenance and facilities management plans, including a cost-effective budget, and to implement these plans within budget. To maintain the portfolio of buildings, managing employees, scheduling, and arranging repairs, waste reduction improvement and safety inspections. Reporting to the...

  • Workplace Coordinator

    1 week ago

    Johannesburg, South Africa Tsebo Group Full time

    **About Us**: Tsebo Facilities Solution is looking for a Workplace Coordinator who will be responsible to provide support for the Soft Services Manager in terms of daily Operations and Administration support specifically surrounding supplier contract SLA deliverables and governance/ meetings/evaluations. Be prepared to support all TFS entities within this...

  • Real Estate Project and Facilities Manager

    1 week ago

    Johannesburg, South Africa Quantum Recruitment Pty Ltd Full time

    We are looking for a Senior Project Facilities Manager to implement the EMEA workplace strategy in Johannesburg, inspiring employees to be at their best with world-class services and advocate for employees of the future - their wants, needs and aspirations. We also look for a great teammate that is able to effectively establish positive relationships within...

  • Senior Project Facilities Manager

    2 weeks ago

    Johannesburg, South Africa Quantum Recruitment Pty Ltd Full time

    We are looking for a Senior Project Facilities Manager to implement the EMEA workplace strategy in Johannesburg, inspiring employees to be at their best with world-class services and advocate for employees of the future - their wants, needs and aspirations. We also look for a great teammate that is able to effectively establish positive relationships within...

  • Facilities Manager

    6 months ago

    Johannesburg, South Africa KERRIDGE COMMERCIAL SYSTEMS CORP Full time

    A market leader in the development and provision of trading and financial solutions for specialist Distribution, Wholesale, Merchant, Retail industry sectors and organisations with 'point-of-sale' showrooms and warehouses currently has a position available for a Marketing Manager to lead the marketing for the business. The company is looking for an...

  • Workplace Co-ordinator

    2 days ago

    Johannesburg, South Africa IG Group Full time

    Job Title Workplace Co-ordinator **Job Description**: Role purpose The high-quality delivery of all in scope, the function of Workplace management services is to meet service levels required by stakeholders in our Johannesburg office, and the provision of support where required by our offices elsewhere in our portfolio. What you will do Based in our...

  • Facility Coordinator

    7 months ago

    Johannesburg, South Africa CBRE Excellerate Full time

    **JOB PURPOSE**: The **Facility Coordinator **is responsible for conducting day to day administrative and operational facilities management services and supporting the management team and the colleagues as well as relevant organisations, departments. **KEY ACCOUNTABILITIES** - Carries out Facilities/workplaces related tasks to ensure the operational...

  • Facilities Intern

    1 week ago

    Johannesburg, South Africa Hitachi Vantara Corporation Full time

    **Meet our Team** We represent Hitachi Vantara to enterprise clients across industries, establishing business relationships to understand customer challenges so that we can deliver profitable business for Hitachi products, services and solutions. We collaborate as a team and cross-functionally to ensure the success of our customers; success that is...

  • Facilities Intern

    2 weeks ago

    Johannesburg, South Africa Hitachi Vantara Corporation Full time

    **Meet our Team** We represent Hitachi Vantara to enterprise clients across industries, establishing business relationships to understand customer challenges so that we can deliver profitable business for Hitachi products, services and solutions. We collaborate as a team and cross-functionally to ensure the success of our customers; success that is...

  • Facilities Intern

    2 weeks ago

    Johannesburg, South Africa Hitachi Vantara Full time

    **Meet our Team** We represent Hitachi Vantara to enterprise clients across industries, establishing business relationships to understand customer challenges so that we can deliver profitable business for Hitachi products, services and solutions. We collaborate as a team and cross-functionally to ensure the success of our customers; success that is...

  • Facilities Manager

    2 months ago

    Johannesburg, South Africa Tsebo Group Full time

    **About Us**: Tsebo Facilities Solution is looking for a Facilities Manager to provide managerial and supervisory direction and strategic planning regarding service delivery as required in order to maximise customer satisfaction. As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk...

  • Facilities Management Coordinator

    3 weeks ago

    Johannesburg, Gauteng, South Africa Top Talent Professional Services Full time

    Facilities Management Coordinator plays a critical role in maintaining the operational efficiency of Top Talent Professional Services' facilities. We seek an experienced individual to supervise maintenance activities, oversee new installations, and manage resources to meet safety and operational requirements.The ideal candidate should be a qualified fitter...

  • Junior Facilities Manager

    8 months ago

    Johannesburg, South Africa South Point Management Services (Pty) Ltd. Full time

    **GENERAL PURPOSE** The Facilities Manager has accountability for the day-to-day facilities management service delivering customer support for a Customer-Centric Environment for the assets allocated by the Company. The extent of the service covers all accommodation types (student, tenants and commercial) within the allocated building space including...

  • Key Contracts Manager

    2 months ago

    Johannesburg, South Africa Bidvest Facilities Management Full time

    **ROLE PURPOSE** - To implement and manage an integrated Facilities Management solution for Clients within the region of responsibility in accordance with the contractual requirements achieving the set commercial targets while adhering to all company policies and procedures. - Ensure customer satisfaction is managed and set satisfaction levels are achieved...

  • Facilities Manager

    4 days ago

    Johannesburg, South Africa BMG - Bearing Man Group Full time

    **Job Purpose**: The Facilities Manager at BMG South Africa is responsible for overseeing the maintenance, operations, and safety of BMG's facilities. Reporting to the General Manager Facilities, the Facilities Manager plays a critical role in ensuring that BMG's facilities are well-maintained, efficient, and compliant with safety and regulatory...

  • Senior Manager: Soft Services

    7 months ago

    Johannesburg, South Africa Bidvest Facilities Management Full time

    **BRIEF ROLE DESCRIPTION**: Managing the quality of the services rendered by internal teams; overseeing multiple activities by planning, implementing, executing, and monitoring the services that are provided on a respective contract. Ensuring accurate delivery of these services against the required SLA and service standards. **KEY PERFORMANCE AREAS** -...