Legal Pa

1 month ago

Johannesburg, South Africa Pinsent Masons Full time

**Job Title**:Legal PA

**Department**:Finance & Projects

**Location**:Johannesburg

**Purpose of the role**

Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.

This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met.

Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.

**Main Duties & Responsibilities**

**Client Service**

**Your responsibility to deliver excellent service to our clients**
- Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
- Actively contributing to client service initiatives in the group, including attending client events and seminars where required
- Developing and maintaining core sector understanding to support delivery of optimum client service

**Planning & Organisation**

**How you use your organisational skills to ensure the lawyers you work with have the information they need on a daily basis**
- Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
- Proactively identify areas of responsibility and tasks you can take ownership of
- Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
- Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
- Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate and up to date itinerary and all the relevant travel details are in the Outlook diary
- Liaising with Business Operations to resolve problems on lawyers' behalf and taking ownership of the issue, following up where appropriate
- Delegation of appropriate work types/requests to all available support services in order to promote optimum efficiency

**Managing Communications**

**How you assist lawyers in their communications with colleagues and clients**
- Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
- Preparing presentation slides and materials for internal/external meetings and events
- Drafting short letters, memos or notes (non-legal content) in a literate and professional manner

**Document & File Management**

**How you ensure that the documentation we produce is of the highest quality and our files are accurate and up to date**
- Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
- Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
- Opening client files, including completing conflict searches and money laundering checks in conjunction with lawyers, preparation of client engagement letters, collating all the relevant information required and maintaining client files on a day to day basis, including delegation of filing where required
- Ensuring documents are filed on FileSite with correct file and matter details so that they can be located easily
- Undertaking regular reviews of files and papers for lawyers, checking account balances and liaising with lawyers to ensure that all files which are not current are archived and deeds are put in storage

**Business Development/Relationship Management**

**How you can contribute to developing the Firm's business and maintaining excellent relationships with our clients and potential clients**
- Inputting uniform practice group credentials into the Credentials Database in a timely manner
- Organising events in conjunction with Business Development including logging responses into InterAction and attending events to meet and greet clients where necessary
- Undertaking research on clients, potential clients and new business initiatives or opportunities, including putting together

  • Legal Secretary

    3 weeks ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 71124 **Job Type** - Permanent **Job Title** - Legal secretary / PA **Computer Skills** - Intermediate MS Office,Intermediate to Advanced MS PowerPoint,Styles **Industry** - Legal **City** - Johannesburg (Incl. Northern Suburbs) **Province** - Gauteng - Legal background is essential.- Computer skills i.e. MS Word and Power Point is...

  • Legal Receptionist

    4 weeks ago

    Johannesburg North, South Africa Mshindi Consulting Full time

    **Receptionist/PA** - Well presented with an excellent command of English both spoken and written, with impeccable grammar; - Administratively astute; - Tech savvy and highly computer literate with a working knowledge of MS Outlook, Word, Excel, PowerPoint, 1drv; - Resident within a 10km radius of the Sandton CBD. Experience in any of the following will be...

  • Legal Pa

    2 weeks ago

    Johannesburg, Gauteng, South Africa Pinsent Masons Full time

    Job Title:Legal PADepartment:Finance & ProjectsLocation:JohannesburgPurpose of the roleServices to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations...

  • AH 416065 - Legal (Litigation) Secretary/PA

    2 weeks ago

    Johannesburg, South Africa Professional Career Services Full time

    Employer Description A well-established legal firm located in Sandton/Melrose Arch area. Job Description Our client seeks a strong Litigation Secretary/Legal Secretary/PA. The Directors previous secretary was with him for 8 years, and left as she moved to Cape Town. His Secretary before that was with him for 10 years. He similarly seeks a long-term Secretary...

  • AH 416065 - Legal (Litigation) Secretary/PA

    1 week ago

    Johannesburg, South Africa Professional Career Services Full time

    Employer Description A well-established legal firm located in Sandton area. Job Description Our client seeks a strong Litigation Secretary/Legal Secretary/PA. The Directors previous secretary was with him for 8 years, and left as she moved to Cape Town. His Secretary before that was with him for 10 years. He similarly seeks a long-term Secretary going...

  • AH 416065 - Legal (Litigation) Secretary/PA

    1 week ago

    Johannesburg, South Africa Professional Career Services Full time

    Employer DescriptionA well-established legal firm located in Sandton area.Job DescriptionOur client seeks a strong Litigation Secretary/Legal Secretary/PA. The Directors previous secretary was with him for 8 years, and left as she moved to Cape Town. His Secretary before that was with him for 10 years. He similarly seeks a long-term Secretary going forward....

  • Pa and Administrator

    3 weeks ago

    Johannesburg, South Africa Curiska (Pty) Ltd Full time

    Job requirements: - Matric certificate - Relevant Tertiary qualifications in Law would be an advantage - 5 + years’ experience as a PA/administrator - Must be bilingual in English and Afrikaans - Able to work under pressure and unsupervised - Excellent communication skills Duties :

  • Junior Legal

    3 weeks ago

    Johannesburg South, South Africa Studio88 Full time

    We have an exciting vacancy for a Junior Leasing Administrator within our Legal Department! **Duties & Responsibilities** - Assisting the Head of Legal and PA to MD of Group of companies with general administration duties including but not limited to: filing, printing, scanning, saving leases etc. - Assisting with answering telephone calls and taking...

  • Legal Secretary/pa

    4 weeks ago

    Johannesburg, South Africa Curiska (Pty) Ltd Full time

    Job requirements: - Matric certificate - Relevant Tertiary qualifications in Law would be an advantage - 5 + years’ experience as a Legal Secretary within a Law Firm is essential - Must be bilingual in English and Afrikaans - Able to work under pressure and unsupervised - Excellent communication skills Duties: - Dealing with labour law procedures and...

  • Legal Firm Pa

    2 weeks ago

    Johannesburg, Gauteng, South Africa RJPersonnel Full time

    2years Law research Updating Law publications Typing of legal documents Filing of documents including sorting and organising paperwork and diaries Ensuring compliance with the relevant statutory requirementsQualifications and Experience: LLB Qualification Minimum two (2) years experience in a Legal environment Critical thinking Microsoft Office Good...

  • Legal Assistant

    1 week ago

    Johannesburg North, South Africa Mshindi Consulting Full time

    **Legal Secretary/PA** Well presented with an excellent command of English both spoken and written, with impeccable grammar; Administratively astute; Tech savvy and highly computer literate with a working knowledge of MS Outlook, Word, Excel, PowerPoint, 1drv; Resident within a 10km radius of the Sandton CBD. Experience in any of the following will be an...

  • Legal Secretary

    2 weeks ago

    Johannesburg, Gauteng, South Africa Dante Personnel Full time

    Gauteng, Johannesburg CBD- (Market related, Negotiable)Our legal client based in Braamfontein is looking for a Legal Secretary to join their dynamic teamMinimum requirements: Litigation Experience High Court, Labour Court, and Constitutional Courts, as well as Arbitrations Litigation All Pleadings, Long Documents, such as Founding Affidavits, Heads of...

  • Group Legal Advisor

    2 weeks ago

    Johannesburg, Gauteng, South Africa PPS Recruitment Full time

    Job Advert Summary:Purpose of the Job:The successful incumbent will be responsible for proactively and constructively assisting business to minimise legal risk through the providing of legal advice and assistance to the business and identifying and interpreting applicable legislation.Minimum Requirements:Education: LLB degree Admitted as an attorney of the...

  • Legal and Compliance Specialist

    4 days ago

    Johannesburg, South Africa PPS Recruitment Full time

    **Job Advert Summary**: Legal To assist business proactively and constructively in identifying and interpreting applicable legislation and minimise legal risks through the provision of legal advice and assistance to the business. Compliance **Minimum Requirements**: **Qualifications**: - Matric. - LLB degree. - Admitted as an attorney of the High Court...

  • Legal Secretary

    2 weeks ago

    Johannesburg, Gauteng, South Africa Clyde&Co Full time

    Job Title Legal Secretary Job Location Johannesburg Department Healthcare Job Type Legal Secretary/Assistant DescriptionJob requirementsTo provide competent and proactive legal secretarial and administrative support to the Healthcare Practice Partners and other fee earners in the Johannesburg office.Key responsibilities Providing EA/PA level support to...

  • Legal Secretary

    2 weeks ago

    Johannesburg, Gauteng, South Africa Affirmative Portfolios Full time

    LegalJHB Central, Johannesburg - Gauteng***: Legal Secretary - Braamfontein -3 Month Temp Position - Salary: R paResponsibilities: To provide administrative and secretarial support to the civil unit in accordance with company policies, procedures and standards Carry out the civil units' administrative function effectively. Provide efficient secretarial...

  • Legal Pa

    4 weeks ago

    Johannesburg, South Africa Allen & Overy Full time

    Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first,...

  • Legal and Compliance Specialist

    2 weeks ago

    Johannesburg, Gauteng, South Africa PPS Recruitment Full time

    Job Advert Summary:LegalTo assist business proactively and constructively in identifying and interpreting applicable legislation and minimise legal risks through the provision of legal advice and assistance to the business.ComplianceMinimum Requirements:Qualifications: Matric. LLB degree. Admitted as an attorney of the High Court (advantageous). Postgraduate...

  • Senior Manager: Legal, Compliance and Risk

    2 weeks ago

    Johannesburg, Gauteng, South Africa Hollard Recruitment Full time

    Job Advert Summary:Hello an exciting new opportunity has just become available in Hollard Group Risk, in our Legal, Compliance and Risk area.We are looking to recruit a Senior Manager: Legal, Compliance and RiskKey Outputs:Management of the teamEnsure that the legal, compliance and risk team are aware of their specific roles and responsibilitiesAssist with...

  • Litigation Estate Legal Secretary

    2 weeks ago

    Johannesburg, South Africa Six Sense Full time

    Gauteng, JHB - Southern Suburbs - Annually Cost To Company (Market related) A well-established Attorneys Firm is seeking a Mid Type Litigation Estate Secretary. **SKILLS & QUALIFICATIONS**: Matric Computer literate Fluent in English (read and write) Will be assisting our PA in the litigation/estate department Must have 3-5 years litigation and estates...