Legal Secretary

2 weeks ago


Johannesburg, Gauteng, South Africa Clyde&Co Full time
Job Title

  • Legal Secretary
  • Job Location
  • Johannesburg
  • Department
  • Healthcare
  • Job Type
  • Legal Secretary
/Assistant

  • Description

Job requirements


To provide competent and proactive legal secretarial and administrative support to the Healthcare Practice Partners and other fee earners in the Johannesburg office.


Key responsibilities

  • Providing EA/PA level support to allocated Partner(s) in the Johannesburg office; maintaining confidentiality with Boardlevel information.
  • Providing secretarial support to fee earners in the Johannesburg office using Filesite (document management system), Microsoft Word, Email, PowerPoint, Excel.
  • Liaising with central Business Acceptance Unit to open new files on system, together with preparation of case registration/client identification forms.
  • Full diary management, including scheduling and rearranging meetings; ensuing any relevant paperwork for meetings is prepared and handed over in advance.
  • Checking inbox regularly throughout the day and highlighting anything urgent, particularly when the Partner(s) is/are travelling.
  • Keeping client contact details updated on Client Relationship Management system (InterAction); collecting and entering any new contacts after attending meetings, seminars or conferences.
  • Arranging travel and accommodation, booking conferences, seminars and any other arrangements associated with travel as required; providing detailed itineraries and rearranging other diary commitments where necessary.
  • Taking calls from clients and making calls to attorneys, clients or surveyors by request to obtain information; presenting a professional and courteous image to clients and other outside parties.
  • Liaising with members of other offices to follow up on queries e.g. travel arrangements, billing information etc.
  • Entering fee earners' time on the time entry system (working from manuscript timesheets) where required.
  • Involvement in billing and client invoicing as required, in coordination with the Finance Team.
  • Providing general administrative assistance scanning, photocopying, filling in expense forms, etc.
  • Dictatyping
  • Researching on the internet and other information sources.
  • Any other secretarial or administrative duties as may be required.
  • Proficient in Excel, Word, and PowerPoint
  • Experience in Law firm is beneficial
  • Litigation experience
  • Experience in Medical Malpractice is beneficial
  • High attention to detail
  • Ability to organise and prioritise
  • Excellent communication skills
  • Ability to show initiative and to be proactive

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