Beneficial Ownership Administrator

1 month ago

Cape Town, South Africa Baker Tilly Greenwoods Full time

**Background on the Firm**:
Baker Tilly Greenwoods is one of the oldest and largest independent auditing, accounting and advisory firms in Cape Town. As an independent member firm of Baker Tilly International, we operate within South Africa with associated independent member firms in Johannesburg and Durban. Integrity, trust and commitment are core values of our firm and have been key features in our ongoing growth and success.

**Main purpose of the Role**:
The role is required to develop a system for and render professional administrative services, as part of a team, to local and international clientele of the firm with regards to compiling, consulting and filing of Beneficial Ownership (“BO”) with the CIPC and the Master’s offices.

Administrator required to ensure a first round of BO filing for clientele of the firm (building a foundation, for subsequent filings to be based on and attended to by permanent CoSec team members).

**Main Duties and Responsibilities**:
**The role will assist and support the HOD in the CoSec Department with the following duties**:

- Draft and compile all required documentation to ensure timeous BO filing with both the CIPC and the Master’s offices;
- Liaise with CIPC and the Master of the High Court with regards to related registrations and/or challenges experienced; and
- Direct reporting and correspondence to clients and firm Directors re the drafting and filing process;
- Liaise with other service lines and/or Departments in the firm as necessary, ie. Tax Department and the CIPC Annual duties service line of the firm;
- Assisting with administrative duties as pertaining to BO filing, ie. Preparing of invoices, updating of electronic database with regards to BO details, updating BO’s to securities register, etc;
- Timeous updating of Task Management system with regards to progress on each BO instruction;
- Electronic filing of BO documentation on firm’s network; and
- Performance of inhouse administrative functions in the CoSec Department as required from the HOD from time to time.

**Educational Qualifications and Experience**:

- Grade 12; and
- Knowledge of company secretarial administration will be advantageous; and
- Excellent computer skills (MS Word, Excel and MS Teams).

**Technical Skills and Behavioural Attributes**:

- Above **average administrative skills and organisational abilities**;
- Ability to **work independently and think proactively**;
- Must be a self-starter who is deadline driven and be able to find solutions to work related matters;
- Commercial acumen;
- A sharp sense of accuracy and attention to detail is a pre-requisite;
- Strong ability to work affably with others;
- Must be willing to take instructions and be trained and work together as a team member;
- Take responsibility for own development and contribute to team effectiveness;
- Ensure a cost-effective service to clients and the firm;
- Require high performance in a busy and demanding office and industry environment;
- Ability to prioritize tasks and a driver of results;
- Excellent written and verbal communication skills in both English & Afrikaans;
- Contribute to an enabling environment for highly engaged employees;
- Intermediate knowledge of MS Office package;
- Experience in an electronic secretarial/statutory package are required;
- Experience in an electronic task management system - will be advantageous; and
- Legal and financial experience / background an advantage.

**What we offer**:
In lieu of your contribution, we provide an outstanding opportunity for career development as well as a dynamic working environment.

We offer a market related salary.

**Hours: Monday to Friday, 08:00 - 16:30 (1 hour lunch)**

Start Date - Immediate

**Job Type**: Contract

**Salary**: R20 000,00 - R28 000,00 per month

Application Deadline: 2024/02/21

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