Company Secretarial Administrator: Medium/senior

1 month ago

Cape Town, South Africa Baker Tilly Greenwoods Full time

**Background on the Firm**:
Baker Tilly Greenwoods is one of the oldest and largest independent auditing, accounting and advisory firms in Cape Town. As an independent member firm of Baker Tilly International, we operate within South Africa with associated independent member firms in Johannesburg and Durban. Integrity, trust and commitment are core values of our firm and have been key features in our ongoing growth and success.

**Main purpose of the Role**:
The role is required to render a professional company secretarial services to local and international clientele of the firm

**Main Duties and Responsibilities**:
**The role will assist and support the HOD in the CoSec Department with the following duties**:

- Maintain company statutory records and minute books;
- Maintain electronic database and - statutory records;
- Draft and register documentation relating to various simple and complex aspects of Company-, Close Corporation - and Trust laws. Such aspects will include, but not be limited to, changes to company structures, filing of annual returns, filing of CIPC Compliance Checklists, filing of Beneficial Ownerships, changes to directors, - shareholders, - MOI’s and new company registrations; complex group restructurings transactions.
- Liaise with CIPC, TRP and the Master of the High Court with regards to related registrations; and
- Direct reporting and correspondence to clients re the registration process;
- Assisting with administrative duties, ie. Preparing of invoices, opening of client codes for new assignments, etc.
- Performance of inhouse administrative functions in the CoSec Department as required from the HOD from time to time.

**Educational Qualifications and Experience**:

- A relevant 3 Year Company Secretary Diploma, or similar qualification from a recognised tertiary institution will be advantageous; and
- Attending to complex aspects such as group restructurings, MOI amendments, etc. are required (drafting of required documentation and registrations as necessary).
- Attending to Beneficial Ownership filings (drafting of required documentation and filing with authorities are required.

**Technical Skills and Behavioural Attributes**:

- Commercial acumen;
- A sharp sense of accuracy and attention to detail is a pre-requisite;
- Above average administrative skills and organisational abilities;
- Require high performance in a busy and demanding office and industry environment;
- Ability to work independently and think proactively;
- Must be a self-starter who is deadline driven and be able to find solutions to work related matters;
- Ability to prioritize tasks and a driver of results;
- Excellent written and verbal communication skills in both English & Afrikaans;
- Strong ability to work affably with others;
- Must be willing to take instructions and be trained and work together as a team member;
- Take responsibility for own development and contribute to team effectiveness;
- Ensure a cost-effective service to clients and the firm;
- Contribute to an enabling environment for highly engaged employees;
- Intermediate knowledge of MS Office package;
- Experience in an electronic secretarial/statutory package are required;
- Experience in an electronic task management system - will be advantageous; and
- Legal and financial experience / background an advantage.

**What we offer**:
In lieu of your contribution, we provide an outstanding opportunity for career development as well as a dynamic working environment.

We offer a market related salary that includes membership to a medical aid and pension fund.

**Hours: Monday to Friday, 08:00 - 16:30 (1 hour lunch)**

Start Date - Immediate

**Salary**: R18 000,00 - R28 000,00 per month

Application Deadline: 2024/02/21

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