Office Manager

7 months ago


Pretoria, South Africa GIZ. Full time

**Join a Global Leader in Sustainable Development**

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, a renowned state-owned organization, invites you to be part of our mission-driven team. With a presence worldwide, GIZ is at the forefront of international cooperation for sustainable development. Leveraging extensive experience and unparalleled regional and technical expertise, we deliver economic and result-oriented services to our international clients.

The GIZ South Africa, Lesotho, and eSwatini Country Office, based in Hatfield, Pretoria, is seeking a dynamic and dedicated Office Manager to support our Country Director. If you are passionate about sustainability and have a knack for efficient office management, we want to hear from you Join us and make a tangible impact on global development.
- Thrive as the Country Director's Right Hand_ - in this dynamic role, you'll become an indispensable partner to the Country Director. You'll anticipate their needs and proactively provide exceptional secretarial and administrative support, effectively multiplying their impact. Discretion is paramount. You'll be entrusted with ensuring the strictest confidentiality of all correspondence and communication, safeguarding sensitive information and upholding the company's reputation. As the maestro behind the scenes, you'll orchestrate an efficient and uninterrupted workflow for the Country Director. Your ability to prioritize, manage logistics, and anticipate challenges will keep the momentum going, allowing them to focus on driving strategic decisions and achieving impactful results.
**Additional Information**
- ** Location**: This position is based at the GIZ South Africa/Lesotho/eSwatini Country Office in Pretoria, Hatfield.

**Required Qualifications, Competencies, and Experience**
**Qualifications to Launch Your Success**:

- A minimum of a secondary education is required, complemented by a certificate in office management or a demonstrably relevant field.
- Bachelor's degree in Business Administration or Economics can serve as a strong foundation.

**Experience that Propels You Forward**:

- A very good working knowledge of both _English and German_ is required, including fluency in speaking, reading, and writing.

**You Will Be a Great Fit If You Have the Following**:

- **
Technological Proficiency**: A strong working knowledge of Information and Communication Technology (ICT) solutions is essential. This includes expertise in Microsoft Office Suite (Word, Excel, PowerPoint, etc.), Microsoft Teams, and Outlook. Your proficiency ensures seamless integration and efficient communication within the organization.
- ** Organizational Acumen**: Outstanding management and organizational skills are key. You can prioritize tasks effectively, manage time efficiently, and maintain a well-structured and productive work environment.
- ** Exceptional Communication**: You are a skilled communicator, adept at interacting with clients, partners, and GIZ staff. Your ability to articulate clearly, actively listen, and collaborate effectively fosters positive and productive relationships.
- ** Discretion Assured**: Confidentiality is paramount. You understand the importance of maintaining the strictest security protocols with all information entrusted to you.
- ** Multilingual Mastery**: A very good working knowledge of both English and German is required, including fluency in speaking, reading, and writing. This proficiency is essential for effective communication within the diverse GIZ environment.
- ** Growth Mindset**: A willingness to continuously learn and upskill is crucial. You demonstrate a growth mindset and actively collaborate with management to identify opportunities for professional development.

**What will you be doing?**

**1. Secretariat Work and Services**:

- ** Calendar Management**: You will meticulously organize and coordinate the Country Director's calendar, ensuring a clear and efficient schedule.
- ** Appointment Coordination**: Proactively plan, update, and inform the Country Director of all appointments, ensuring smooth workflow.
- ** Contact Management**: Maintain and update contact lists for staff, projects, and other relevant parties.
- ** Meeting Preparation**: Prepare and organize information materials for the Country Director's meetings, ensuring they are well-informed and prepared.
- ** Call Management**: Professionally answer, review, forward, and/or take calls, ensuring seamless communication flow.
- ** Travel Arrangements**: You will be the Country Director's travel maestro, organizing transportation, tickets, and hotel bookings for efficient and successful trips.
- ** Meeting and Workshop Participation**: Participate in internal and external meetings and workshops, taking minutes when required to document key discussions.
- ** Partnership Support**: Provide professional and service-oriented support to the Embassy, BMZ, HQ, partners, etc. (both nationally and interna



  • Pretoria, South Africa Office of the Valuer General Full time

    **JOB TYPE**:PERMANENT **SALARY**:R1 064 753.95 per annum (Level 12) (An All-Inclusive salary package) **CENTRE**:OFFICE OF THE VALUER-GENERAL (PRETORIA) **KEY PERFORMANCE AREAS**: Monitoring of audit, risk management, compliance, and related governance obligations. Planning, financial, and human resource management. Effective Stakeholder Management and...

  • Estates Officer

    2 weeks ago


    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British High Commission to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for International Trade in Johannesburg...

  • Admin Officer

    3 days ago


    Pretoria, South Africa Farm Manager SA Full time

    **Pretoria Area - Gauteng**: Our client is looking for an Admin Officer to join their team. This is a **‘LIVE OUT’** position. **MINIMUM REQUIREMENTS** - Grade 12 - At least 3 years’ experience in a similar role - Computer literate - MS Office, SAGE & or Psiber - Excellent communication skills both written and verbal - General Administration skills -...

  • Consular Officer-

    7 months ago


    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: To deliver high quality consular services and assistance to British Nationals in South Africa. You will manage our Emergency Travel Document (ETD) service and administer other services such as citizenship services and notarial services. You will also support the Vice Consul by managing...

  • Corporate Services

    7 months ago


    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British High Commission to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for International Trade in Johannesburg...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British High Commission to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for International Trade in Johannesburg...

  • Case Officer

    1 month ago


    Pretoria, South Africa Office of the Pension Fund Adjudicator Full time

    **Position : Case Officer** **Position Status : Permanent** **Reporting Line : Team Leader - Senior Assistant Adjudicator** **Position Location : Pretoria, Ashlea Gardens** **Qualifications and Experience**: - LLB degree - Certificate in Pension Funds law (Added advantage). - Three years’ experience in administrative function or twelve months in a...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: To work as part of the Regional Procurement Hub that sits within the Foreign, Commonwealth & Development Office Commercial Directorate; working with customers, suppliers and other stakeholders on all aspects of Procurement delivery, review, monitoring and reporting. Assist the Regional...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Purpose of the role**: The British High Commission (BHC) to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for Business and Trade in...

  • Case Officer

    7 months ago


    Pretoria, South Africa Office of the Pension Fund Adjudicator Full time

    **Responsibilities**: - Assess jurisdiction of OPFA to investigate a complaint. - Conduct proper investigation of complaints in accordance with legal principles and prepare file for adjudication. - Ensure that the parties to a complaint are properly identified and cited in correspondence. - Send out properly drafted correspondence. - Request relevant...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Purpose of the role**: The role of the Security Operations Manager is to support the Regional Overseas Security Manager in providing security for UK diplomatic staff and their families, country based staff when at work and all those on our premises. This includes ensuring that appropriate security measures are...

  • Estates Manager

    14 hours ago


    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: This is an exciting job that offers the incumbent the opportunity to contribute to the wider Corporate Services (CS) function in the British High Commission, specifically in the area of Estates. Main responsibilities include: - Delivery of the key tasks in relation to the effective...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The Corporate Services Team in South Africa is responsible for delivering various services to both UK Based diplomatic staff and country based staff across South Africa. The Transport and Protocol Manager will manage the Transport and Protocol teams with over 16 employees, which include...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: Many countries, including middle-income countries still face considerable challenges such as youth unemployment, climate change, high and persistent inequality (including gender inequality) and digital exclusion, which can lower long-term growth prospects. Access to the internet is a...

  • Office Manager

    52 minutes ago


    Pretoria, South Africa TreasuryONE Full time

    TreasuryONE (Pty) Ltd has an exciting opportunity for an experienced Office Manager overseeing the management of the office space, infrastructure and supplies. The position is both rewarding and demanding, fast paced and leaves little room for error. Responsibilities includes: OFFICE ADMINISTRATION - Overseeing office procurement and stock levels. - Ensure...

  • Office Manager

    9 months ago


    Pretoria, South Africa TreasuryONE Full time

    As the Office Manager at TreasuryONE you will be engaging with a Dynamic Team of People. - Your responsibilities include the management of general day to day operations and infrastructure of the TreasuryONE office environment. - Manage the office expenditure budget. - Coordinate and all official functions, daily catering and other operational needs. - Manage...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: Responsible for the daily management of their allocated team of employees. This position is a rotational role that will require AO manager to rotate within the teams when and where necessary to ensure the efficient running of the operation. The B3 managerial position will oversee one...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: Do you have what it takes to coordinate a large department’s business support systems across multiple regions? Read on! This is an exciting opportunity to join the British High Commission in South Africa, working within a dynamic and fast-paced team. UK Visas & Immigration (UKVI) is...

  • Office Manager

    3 days ago


    Pretoria, South Africa Oracle HR Full time

    A well-established consulting engineering company is seeking an Office Manager. **Requirements**: Grade 12 Fluent in English & Afrikaans Previous office management experience essential. Previous working experience within the engineering sector preferred. Driver's License + own vehicle **Job Type**: Permanent **Salary**: R15,000.00 - R20,000.00 per...

  • Office Manager

    6 months ago


    Pretoria, South Africa AJ Personnel Full time

    **Minimum Requirements** - **_Matric with a Relevant Degree / Diploma in Legal Office Management an advantage_**: - **_5 - 6 Years relevant working experience_**: - **_Proven experience in Office management and building supervision_**: - **_Proficient in Technology and IT systems_**: - **_Knowledge of regulatory compliance and safety protocols_**: -...