Admin Assistant

4 weeks ago


Somerset West, South Africa Kazin Trading Full time

**OFFICE MANAGEMENT**:

- Keep the office in a tidy and clean state by managing the employee tasked with cleaning the office.
- Maintain sufficient stationery, cleaning products and tools necessary to run the office.
- Task the employee who cleans the office to “spring” clean cupboards, fridge, microwave every so often.
- Keep the office in a presentable state for customers.
- Keep the filing up to date and ensure all desks are kept in a presentable condition.

**SALES REP ASSISTANCE**:

- Assist with walk in clients with information on the various Kazin units and send out quotes.
- Follow up with clients who were sent quotes.
- Assist with admin related tasks such as unit movements, lease agreements, quotes, etc.
- Give the driver instructions on which units to deliver/collect on instruction from the sales rep, ensuring they have the correct paperwork etc.
- Ensure the yard assistant does their daily duties such as clean the office, perform the fortnightly branch tool, and stock count, put up and take down the tear drop banners etc.
- Save soft copies of lease agreements and delivery notes on the server and keep up the folder structure of the lease agreements and delivery notes (old vs new folders when unit is returned).
- Complete the admin section of the rental return and refund sheets for off-hire units and give these to the yard supervisor.
- Ensure the correct process is followed with the refund and refurb processes and documentation.
- Assist with any other task the sales rep requires you to complete.

**REFURBS**:

- Create client folders & save unit photos sent from the driver.
- Print refurb checklists, inspect units and fill out checklists.
- Print refurb checklists, inspect units and fill out checklists.
- Minor Refurb - Explain to the yard assistant what needs to be fixed.
- Ensure refurb checklist is completed for all returning rentals and follow up on repairs to units if not completed.
- Filing checklists - FIFO
- Final check on units - Only if the sales rep is not available.
- Take finished refurb photos and add them to the client folder.

**REFUNDS**:

- Complete “Refund Sheet” as per refund SOP.

**GENERAL**:

- Ensure all units in the yard have keys and tags attached. This forms part of the weekly count.
- Maintain rental and yard unit key system.
- Create and maintain Gumtree advertising for stock seized from outstanding debtors.
- Fill out tenders and gather supporting documentation for each submission, liaising with the respective sales rep whom you are assisting with filing out the tender, as well as the sales manager.
- Assist with contacting debtors and updating call lists weekly.
- Assist with obtaining quotes and pricing from suppliers when necessary.
- Assist the members of staff with any admin related task requested to do.
- Order office supplies and other goods for the branch upon instruction.

PLEASE NOTE THAT APPLICANT MUST RESIDE IN THE SOMERSET WEST AREA TO BE CONSIDERED.

**Job Types**: Full-time, Permanent

Pay: R11 000,00 per month

Ability to commute/relocate:

- Somerset West, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (matric) (required)

**Experience**:

- Administration / Office: 2 years (preferred)



  • Somerset West, South Africa Stodels Nurseries (Pty) Ltd Full time

    Multi Award Winning Nursery-Stodels is looking for a dynamic, physically fit Retail Admin Assistant to work at our **Somerset West Garden Centre.** The position will report directly to the **Support Services Manager.** RESPONSIBILITIES: - Assist the SSM with all admin duties - Action reports ( write offs, slow movers, mark down report etc) - Staff...


  • Somerset West, Western Cape, South Africa Stodels Nurseries (Pty) Ltd Full time

    Multi Award Winning Nursery-Stodels is looking for a dynamic, physically fit Retail Admin Assistant to work at our Somerset West Garden Centre. The position will report directly to the Support Services Manager.RESPONSIBILITIES: Assist the SSM with all admin duties Action reports ( write offs, slow movers, mark down report etc) Staff scheduling Processing of...

  • Admin Assistant

    3 weeks ago


    Somerset West, South Africa Craft Collective Full time

    Specialist Marketing & Consulting Company looking to onboard an energetic, professional & engaged Admin Assistant. Flexibility required for a hybrid work solution, both in-person & remote working as well as availability (some weekend work expected for events). Travel is a required, local & national, valid drivers license and own car is a must. A natural...


  • Somerset West, South Africa Helderberg Personnel Full time

    My client, an established concern within the agricultural industry is seeking to employ a **Trade Admin Assistant** to be responsible for handling and processing purchases, sales and freight commodities. trade admin assistant Typically you would input transactions on to the system, troubleshoot concerns on transactions and loads, liaise with clients and...

  • Trade Admin Assistant

    4 weeks ago


    Somerset West, South Africa Helderberg Personnel Full time

    trade admin assistant Typically you would input transactions on to the system, troubleshoot concerns on transactions and loads, liaise with clients and monitor acounts receivable and payable. Duties continued: - Coordinate billing and inventory control for all assigned loads - Maintain contact with assigned customer accounts - Data entry and management of...

  • Admin Manager

    3 weeks ago


    Somerset West, South Africa Merand Corbett & Associates Full time

    Western Cape, Somerset West Our client has a career opportunity for an Admin Manager for their Warehouse Department. **Responsibilities**: - Maintain and update receiving board. - Follow and enforce internal processes and procedures. - Manage and monitor all incoming and outgoing administration. - Oversee all capturing of all invoices, receipts and...

  • Trade Admin Assistant

    4 weeks ago


    Somerset West, South Africa Helderberg Personnel Full time

    My client, an established concern within the agricultural industry is seeking to employ a **Trade Admin Assistant** to be responsible for handling and processing purchases, sales and freight commodities. Typically you would input transactions on to the system, troubleshoot concerns on transactions and loads, liaise with clients and monitor accounts...

  • Admin Manager

    2 weeks ago


    Somerset West, South Africa Enshrine Placements Full time

    **Admin Manager - Somerset-West, Cape Town - Job-3712** My client is one of South Africa’s leading suppliers of frozen fruit, purees and concentrates and services the industrial trade. They source local fresh fruits for freezing and export worldwide. With 2 cold storage facilities and distribution centres they distribute to all national and international...


  • Somerset West, South Africa Core Group Full time

    iStore is the home of everything Apple, and Africa’s largest Apple Premium Reseller. With a retail footprint of more than 30 physical and online stores across Africa that provide expert advice, Apple Authorised Repairs, Business, Education, training and technical support for anything and everything Apple. As an iStore Admin Assistant, you will support and...

  • Admin Manager

    2 weeks ago


    Somerset West, South Africa Enshrine Placements Full time

    Admin Manager - Somerset-West, Cape Town - Job-3712 My client is one of South Africa’s leading suppliers of frozen fruit, purees and concentrates and services the industrial trade. They source local fresh fruits for freezing and export worldwide. With 2 cold storage facilities and distribution centres they distribute to all national and international...

  • Admin Manager

    2 weeks ago


    Somerset West, Western Cape, South Africa Generico Full time

    MUST HAVE at least one of the below qualifications (Please attach with CV) Supply Chain Logistics Warehouse Financial Management ShippingMUST HAVE Sage X3 and MS Office Years Warehouse Admin Experience 5 Years People Management Must be willing to work shifts and in a cold environmentResponsibilities Maintain and update receiving board. Follow and enforce...


  • Somerset West, South Africa RNB Placements Full time

    **Responsibilities**: - Maintain and update receiving board. - Follow and enforce internal processes and procedures. - Manage and monitor all incoming and outgoing administration. - Oversee all capturing of all invoices, receipts and deliveries. - Manage and assist with stock count processes. Creating plan, capturing information, Investigations etc. -...

  • Admin Manager

    1 week ago


    Somerset West, South Africa Generico Full time

    **MUST HAVE** at least **one** of the below **qualifications** (Please attach with CV) - Supply Chain - Logistics - Warehouse - Financial Management - Shipping **MUST HAVE Sage X3 **and **MS Office** - 3 - 5 Years **Warehouse Admin** Experience - 5 Years People Management - Must be willing to work shifts and in a cold environment **Responsibilities** -...


  • Somerset West, South Africa Caledon house Full time

    We are looking for a well spoken lady at a busy dental practice in Somerset West *English and Afrikaans speaking *Reliable transport *Willing to work on Saturday if needed *Must have admin and computer skills *Living in Helderberg area **Salary**: From R8,500.00 per month **Experience**: - Administrative office procedures, practices and equipment: 1...

  • Trade Admin Assistant

    2 weeks ago


    Somerset West, Western Cape, South Africa Helderberg Personnel Full time

    junior finanncial assistant|logistics assistantTypically you would input transactions on to the system, troubleshoot concerns on transactions and loads, liaise with clients and monitor acounts receivable and payable.Duties continued: Coordinate billing and inventory control for all assigned loads Maintain contact with assigned customer accounts Data entry...

  • Temp Admin Assistant

    2 weeks ago


    somerset west, South Africa Adzuna ZA B C2 Full time

    This role is ideal for a student or individual with basic qualifications looking to gain experience in an administrative setting. The successful candidate will assist with basic filing, administrative functions, and data capturing. Requirements:· High school diploma or equivalent.· Computer skills, including proficiency in Microsoft Office (Word, Excel,...


  • Somerset West, South Africa Helderberg Personnel Full time

    My client, based in Somerset West, is an established concern within the financial services industry. They are seeking to employ an Administrative Assistant (Healthcare) who will report directly to one of the company members. admin assistant|financial services **Main purpose of the role**: The focus of the role is to provide quality service and maximize...

  • Assistant Accountant

    2 months ago


    Somerset West, South Africa Latitude Resource Full time

    An established Auctioneer company based in Somerset West is looking to employ an Assistant Accountant on a permanent basis. **Responsibilities** - Bank reconciliation. - Debtors - Creditors - Assisting with auctions - Filing - Willing to lean new software - Payments - preparing payment reconciliations and loading the payment on banks. - Petty Cash - General...


  • Somerset West, South Africa Helderberg Personnel Full time

    Well established company based in Somerset West, has a vacancy for an Administrator to join their dynamic team. admin assistant|administrative **Requirements**: - Must be passionate about administration - Must enjoy working in a busy operations environment - Must have excellent written and verbal communication skills in both Afrikaans and English - Must...


  • Somerset West, Western Cape, South Africa Careserv (PTY)Ltd Full time

    WE ARE HIRINGWe are looking to employ a self-motivated, problem-solving, friendly Creditor /debtor clerk & admin assistant who is willing to learn and exceed their day-to-day duties.Duties include but are not limited to the following:Receive all invoices/ credit notes from both trade and sundry creditors. Confirm the validity of the tax invoices/ credit...