Functional Specialist Administrator

14 hours ago

Centurion, South Africa Telkom SA Limited Full time

**Core Description**:
Responsible to provide efficient, effective and professional support to the Chief Administration Officer. This involves liaising with senior management and building effective relationships as well as compiling strategic presentations and reports. Provide status reports on the sections performance and prepare documentation for the OPSCO meetings. Deal with any escalations and provide suitable responses.

**Competencies**:
FUNCTIONAL KNOWLEDGE & SKILLS

Business Administration; Financial Administration; Communication; Project management; Telkom Structure; Telkom policies and processes; Computer Software; English Language; Customer Care; Facilities; Systems; Office Equipment; Financial Acumen; ICT Industry; Wholesale Products & Services

Interpersonal; Analytical; Communicating; Problem Solving

ATTITUDES/ LEADERSHIP COMPETENCIES

Assertive; Business Orientated; Customer Focus; Decisive; Proactive; Productive; Self-motivated; Innovative; Team Player; Diligent; Initiative & Integrity; Practical; Reliable; Diplomatic; Ethical; Goal Orientated; Responsible; Dedicated; Accurate; Values Aligned with Telkom Values

**Responsibilities**:
Generic Responsibilities (40%)
- Develop and provide management information that includes HR & Financial issues, Resource & assets, performance, as well as commitments (SLA's)
- Prepare and manage travel schedules for the Chief & Senior Management
- Provide high level support regarding weekly statistics, Exco Issues, Budget, logistics, workshops & meetings, office functioning, as well as tracking of Performance Management
- Prepare, compile and validate documentation such as presentations, operational documentation, submissions, statistics, graphs, proposals,organograms, letters, memo's and agendas
- Keep minutes of management meetings and track emanating actions
- Network with relevant role players via meetings and conferences, discussion forums and committees
- Approve all expense requisitions in line with the division's framework
- Coordinate finances assist with budget preparation

Functional Area Responsibilities (60%)
- Execute high level support functions to ensure that the business development, operational and office management are carried out effectively and efficiently.
- Ensure smooth communication between the Chief's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

**Required Certification**:
**Qualifications**:
Relevant 3-year diploma/ business related certificate (at least NQF level 6)

OR

Grade 12 (NQF level 4) and

**Experience**:
5 Years relevant experience, of which 3 years must be in a high-level support environment

OR

7 years relevant experience, of which 3 years must be in a high-level support environment, preferably the Administration environment (Openserve)

**Special Requirements**:
Ability to work under pressure.
Willing to work after hours.
High levels of confidentiality: maintain customer confidence and protect operations by keeping information confidential.
Integrity checking will be conducted.
Maintain professional and functional area-specific knowledge.

**Comments**:
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