Receptionist/administrative Assistant
2 weeks ago
Amdoor based in Retreat, Cape Town has a vacancy for a Receptionist/Admin Assistant to join our team asap.
It is important that the person understands debtors / basic accounting and can calculate discounts and VAT as that is a big part of the job.
**Duties and responsibilities**:
Managing the switchboard and welcoming walk-in customers.
Keep reception neat and tidy at all times
Invoicing on quickbooks, capturing payments, credit notes, sending statements etc. (complete control of Debtors)
Corresponding with customers regarding orders to be collected or delivered, requesting balance of payment, requesting delivery address, making sure invoice details are correct
Reconciling COD customer orders to ensure that deposits cover the order and request interim payments when required.
Requesting final payments due from customers
Requesting interim payments from 30 day customers when they reach their credit limit
Following up on late payments
Handling card machine payments / cash payments
Updating the sales schedule and the work in progress schedule on excel daily
Updating production board and following up on orders approaching lead time daily
Filing daily
Ordering of office supplies (stationary, toilet paper etc.)
Assisting with purchasing stock for production
Receiving stock /office supplies
Dealing with couriers
Any other ad hoc duties reasonability required
**Skills and abilities required**:
Good communication skills, written and verbal
Attention to detail - very important
Multi tasking
MS Office
Problem solving
Be able to work independently as well as in a team
Positive attitude and sense of humour
Matric with maths
Honest and reliable
**Salary**: R10,000.00 - R15,000.00 per month
**Education**:
- High School (matric) (preferred)
**Experience**:
- Administrative office procedures, practices and equipment: 1 year (required)
**Language**:
- English (required)
Ability to Commute:
- Cape Town, Western Cape (required)
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