Receptionist/administrative Assistant

2 weeks ago


Cape Town, South Africa Alliance Française du Cap Full time

We are currently recruiting our next **receptionist & administrative assistant**

**Full-time position to be filled by April 1st, 2023**

**Responsibilities**

**Reception : At the desk**
- Handle phone calls and visitors during AF du Cap office hours
- Provide general information about Alliance Française du Cap and its activity
- Provide information about French classes, sessions, process students registrations and payments for classes and class material in close connection with the course coordinator
- Provide information about exams in close connection with the exam coordinator
- Provide information and quotes for the translation activity, process translations sent to and retrieved from the translator who is not based on the premises

**Administration : Back office work**
- Record all payments on the Alliance Française du Cap software programme, create invoices and quotes on this programme and perform daily reconciliations with the director and monthly reconciliations with the course coordinator
- Update courses and exams related forms

**Qualifications**
- Previous experience in reception and back office work
- A good command of the French language

**Qualities and skills**
- Excellent organizational and planning skills
- Good communication skills
- Punctuality and good presentation
- Team spirit

The receptionist & administrative assistant reports to the director and works closely with the course coordinator and the exam coordinator.

**The applicants shall have full rights to live and work in South Africa.**

**Experience**:

- reception: 3 years (preferred)
- Microsoft Office: 3 years (preferred)

**Language**:

- French (preferred)

Expected Start Date: 2023/04/01



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