Admin Team Leader

7 days ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 60969**Job Type**
- Permanent**Job Title**
- Admin Team Leader**Computer Skills**
- E-Mail,ERP System,MS Excel,MS PowerPoint,MS Word,SAP**Industry**
- Building - Construction**City**
- Ekurhuleni (East Rand)**Province**
- Gauteng- To be successful in this role you will be required to provide timely and effective administrative support for the organisation, business area or branch. Managing, leading and coaching of the admin team, working closely with IS North and South forecast, delegate in fast changing environment, driving IS AR and creditors with finance team. Key responsibilities: ‒ Managing, leading and coaching of the admin team ‒ Working close with IS North and South forecast ‒ Delegate in fast changing environments ‒ Agreement and asset creation and/or review ‒ Coding of non-PO invoices ‒ Purchase order receiving ‒ Invoicing & A/R collections ‒ Month end closing ‒ Base reconciliation ‒ Financial report running ‒ Expense processing ‒ Initiate customer master data setup ‒ Coding of non-PO invoices in SAP through VIM. Detailed requirements for this role: - Enter time tickets, inbound shipment receipts, customer invoicing and accounts payable and purchase order information daily. Ensure proper coding, accuracy of information, compliance with policies, and appropriate approvals have been obtained, where required. Resolve discrepancies, as required - Answer incoming phone calls promptly and professionally, ensuring proper response to customer needs. Record details for service calls and follow up as necessary. - Collect past due accounts receivables and document details in accounts receivable collection module. Follow up as necessary to ensure acceptable payment arrangements are made and payment is received in the appropriate time frame. - Generate system reports as required. Abide by posting deadlines and month end data entry deadlines to ensure accuracy of these reports. - Support and assist the management team in maintaining accuracy of the contract base - Conduct quality control calls in accordance with established procedures. Obtain prompt branch response to all issues mentioned in the original call. Distribute customer responses to mailed surveys within the branch and obtain prompt branch response to issues mentioned in the mailed surveys - Provide clerical support to the branch personnel as required. Support any special projects as requested by branch, district or corporate management - Coordinate the incoming and outgoing mail, including shipments, as needed. - Manage office expense budget for branch, in conjunction with branch management. Oversee upkeep of office equipment such as copier, fax, etc. - Effective management of interfaces and working closely across functions such as sales; finance; parts; etc - Maintain administration function that complies to internal control and other regulatory and compliance requirements and assisting with related audits - Report all hazards, incidents and injuries in accordance with legislation and company reporting procedures - Participate in programs and assessments to improve health and safety in the workplace - Execute all functions in line with the applicable delegation of authority - Other administrative tasks as required - Perform other duties as assigned. Procurement role: - Manage all purchase requests in SAP, for both materials and services - Manage possible iDoc errors and day-to-day communication with suppliers - Maintain proper purchasing data (purchase info records and source lists) in SAP together with service sourcing as a result, service material management and delivery to defined location will be performed more efficiently - Work closely with (Siebel) requisitioning, sharing real-time information about delivery status of purchase order - Manage supplier base in both Siebel and SAP in close cooperation with global sourcing - Maintain ownership of supplier base management outside global sourcing - Evaluate and establish vendor agreements; communicate 1KC purchase process step requirements to both suppliers and internal stakeholders - Define and manage preferred/approved definition to local suppliers. Skills and Attributes: - Relevant post-matric qualification - Must have 2-3 years’ experience in office administration and accounting related duties - Knowledge of basic accounting and office administration principles required - Must have well-developed data entry skills including speed, accuracy, and experience;-
**Inherent Requirements**
- Relevant post-matric qualification - Must have 2-3 years’ experience in office administration and accounting related duties - Knowledge of basic accounting and office administration principles required - Must have well-developed data entry skills including speed, accuracy, and experience;**What Qualification**

**Minimum Qualification**
- Any**Status**
- Pending / Unavailable

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