Itop Programme Controller Global Grade 09

7 days ago


Isando, South Africa Barloworld Equipment Full time

The Programme Administrator is responsible for co-ordination of programme activities including support of finance reporting, governance and day to day reporting including simple tasks in the project execution. The role manages project or programme schedules, arranges, and follow up on assignment allocated to programme streams, co-ordinate reporting as per programme schedule and governance process and communicates progress to all stakeholders in meeting and through programme status updates reports. The role ensures the effective day to day working of Programme Management Office.

**Key outputs**
- Schedule programme meetings as required and record meeting proceeding
- Ensure that meeting discussions notes, and status reports are reviewed and distributed timeously
- Manage programme finance with tracking of budget (e.g. programme related service provider invoices processing, elevate discrepancies and forecasting)
- Support projects and programme registration and keeping portfolio updated for governance reporting
- Management of projects and programme kick off session (e.g. resource request from IT cross functional teams)
- Manage project prioritization and complexity scores with IT and business stakeholders
- Consolidate and manage risk reporting in the programme execution to the programme’s successful outcome
- Manage and schedule programme audit reviews and implementation of mitigation action plans
- Manage and prepare for phase close out reports and gate reviews for governance
- Create automated reporting for the programme (e.g. facilitate business and IT stakeholder reporting)
- Champion and deliver automation of PMO process
- Create reporting for programme KPI
- Planning and managing availability for programme cross functional team for programme execution
- Ensure programme governance is scheduled as per prescribed schedule (steering committee, architecture review councils, adjudication committee)
- Manage the delivery of smaller programme work packages
- Consolidate and analyse quality assurance report (e.g. during test cycle execution)
- Document library management to ensure all documents are stored in the library for ease of access and schedule automated distribution
- Manage and schedule programme specific service provider performance reviews
- Management benefit realization plan for the programme

**Qualification, Experience and Competencies**
**Academic qualifications**
**Essential**:

- Diploma or higher, with a degree or qualifications in office administration being an advantage

**Work experience**

**Essential**:

- At least two years in office administration
- At least two years in project support function

**Competencies**:

- Knowledge and experience in using SAP (not mandatory but advantageous)
- Accuracy and attention to detail
- Good communication skills
- Good People Skills
- Good Co-ordination and organisational skills
- Ability to work under pressurised circumstances and to meet deadlines
- Highly proficient in Outlook



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