Fleet Manager

6 months ago

Johannesburg, South Africa Metamorphosis Integrated Solutions Full time

**Requirements**:
**MINIMUM REQUIREMENTS**
- Essential: A Graduate Degree in Logistics or a related field. NQF 7.
- 10 Years experience within the Fleet Management environment
- A minimum of three years' experience at a management or supervisory level is required.
- 2 Years supervisory or team leader experience within a Procurement environment.
- Strong knowledge of procurement principles, practices, and regulations.
- Familiarity with sourcing and procurement software systems.

**KEY DUTIES AND RESPONSIBILITES**:

- Fleet Operations Management
- Develop and implement fleet management policies, procedures, and best practices.
- Oversee the day-to-day operations of the fleet, ensuring vehicles are available and operational when needed.
- Optimize vehicle utilization to minimize downtime and maximize efficiency.
- Schedule and coordinate regular maintenance and repairs for all vehicles.
- Maintain accurate maintenance records for each vehicle within standard operating procedures (SOPs).
- Ensure vehicles comply with all safety and emissions regulations.
- Manage and maintain effective relationships with maintenance providers and suppliers.
- Evaluate and recommend vehicle purchases and replacements as and when required.
- Co-ordinate the disposal of older vehicles through sales or auctions in line with SOPs.
- Negotiate and manage vehicle acquisition contracts in collaboration with other internal support functions.
- Monitor and control fuel consumption and costs, implementing corrective actions where needed.
- Implement and drive consistent fuel-efficient driving practices for departments utilising vehicles.
- Manage fuel card programs and fuelling processes in line with compliance and SOP measures.
- Enforce strict adherence to all relevant safety policies and procedures.
- Monitor driver performance and compliance with regulations and implement corrective action where required.
- Address driver concerns and issues.
- Implement safety training programs for drivers.
- Stay up-to-date with industry safety standards.
- Vehicle Management
- Implement optimal telematics systems for vehicle monitoring purposes.
- Generate reports on fleet performance, maintenance, and costs and share insights with relevant stakeholders.
- Use data to make informed decisions and improvements on all fleet related matters.
- Implement internal controls for the Fleet Department.
- Handle accident reporting and investigations according to policy standard and SOPs.
- Ensure the fleet's strict compliance with all insurance requirements.
- Evaluate and adopt alternative fuel options when feasible.
- Continuous Improvement and Compliance
- Develop and implement emergency response plans for accidents or breakdowns.
- Stay current with laws and regulations related to fleet management.
- Ensure all vehicles and drivers are compliant with applicable laws.
- Stay informed about advancements in fleet management technology.
- Implement technology solutions to improve fleet efficiency and safety.
- Maintain accurate records of vehicle registrations, inspections, and licenses.
- Keep records of maintenance, repairs, and vehicle history.
- Financial Management
- Participate in developing fleet management initiatives and optimisation strategies to drive performance and cost containment.
- Responsible for determining relevant best practices to create efficiencies in every process.
- Participate in preparing monthly OPEX and CAPEX budgets on behalf of the division for Executive review.
- Manage and control the departments relevant cost centres to ensure alignment to the Copmanys revenue and efficiency objectives.
- Contain costs while maintaining high levels of impact and performance.
- Develop best practices to achieve the larger Operational financial goals.
- Demonstrate a keen commercial understanding of the strategic financial objectives of the Company and advise senior leaders accordingly on financial matters related to Fleet Management initiatives.
- Responsible for ensuring that monthly expenses are managed, and excessive costs are investigated.
- Responsible for overseeing accountability for wastage, theft and non-compliance.
- Responsible for overseeing that all company assets are managed and maintained to the companys standards.
- Constant negotiating with suppliers and partners (of products and services) for acceptable pricing.
- Stakeholder Management and Influence
- Manage relationships to ensure mutually beneficial working conditions across departments.
- Build and sustain successful relationships with senior level representatives of relevant partners in the interest of maximizing growth opportunities for the Company.
- Ensure effective cross-functional relationships through sharing of relevant information to assist departments in the achievement of their strategic objectives.
- Implement and maintain relevant processes to measure customer satisfaction with Fleet Management services provided and ensure improvements are implemented where

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