Personal Assistant to National Sales Director

3 weeks ago

Boksburg, South Africa RMG Recruitment (Pty) Ltd Full time

Hours of Work: Monday - Friday 08:00 - 17:00

***

**Minimum qualification and experience**:

- Matric
- Advanced Excel skills
- Proficient in the use of the MS Office Suite
- National Diploma in Office Administration/ Management /Secretarial Certificate
- 3 - 5 years’ experience in an Executive Personal Assistant role
- Proficient in setting up and use of teams and zoom meetings.
- Valid driver’s license and own a reliable vehicle.
- Willing to work overtime as and when requested.

**Soft Skills**:

- Proficient in meeting deadlines while working under pressure.
- Excellent communication skills.
- Excellent administration and organisational skills, ability to multitask and good record-keeping ability.
- Duty of confidentiality and understanding of sharing entrusted information responsibly.
- Ability to switch gears at a moment's notice
- understand urgency.
- Proactive, planning ahead, taking initiative.
- Problem-solving and decision making.
- Strong interpersonal skills with the ability to work effectively with colleagues at all levels. Professional attitude and appearance.
- Strong work ethic and a desire to learn the intricate details of our industry and company procedures. Handling clerical duties in a high-pressure environment.
- The role requires the strictest attention to detail and outstanding time management skills.

**Main Duties/Key Results Areas**:

- High level of trust, integrity, privacy, and confidentiality
- Reconciling of sales team’s fuel claims.
- Daily morning stock load out checks.
- Assistance with sales swop outs where required.
- Assistance in obtaining compliance with new customer account openings.
- Attend stock meetings.
- Internal sales promotion of in-store small stock quantities.
- Management of basic office supply needs.
- Stock inspections at Gauteng based cold stores - when required.
- Assistance with industry hosted trade shows and events.
- Diary management for National Sales Director.
- Sales and Procurement processing for National Sales Director.
- Attend to select administrative duties of the National Sales Director.
- All and any other related tasks and duties as requested by the Employer.

**General**:

- To undertake any other duties as requested by the Director, commensurate with the skills and experience of the post holder
- To have responsibility for the Health, Safety and Welfare of self and others and to comply at all times with the requirement of the Health and Safety Regulations.
- To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.
- To comply with International Policies.
- To undertake such duties as may be required from time to time as are consistent with the responsibilities of the position and the needs of the service.
- This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the post holder

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