Chief Administrator Level 1: HRo

1 week ago

Durban, South Africa Transnet Full time

**_ Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_**
**_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating_**
**_Division._**

**_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**

Post:
E-mail:
Fax:
before the closing date of the advertisement.

Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your

We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at

**_ Operating Division : TPT POD Corporate H/O_**

**_ Position Title : Chief Administrator Level 1: HRO_**

**_ Employee Group : Non Permanent_**

**_ Department : People Mgmt_**

**_ Location : Durban_**

**_ Reporting To : Senior HRBP: HQ_**

**_ Grade Level : TPTH1X_**

**_ Reference Number : 203150_**

**_ Position Purpose:_**

To perform a generalist Human Resources admin support function by monitoring and coordinating

projects and activities with regard to Recruitment, Employee Relations, Training & Development,

Employee Well-Being, Performance and Talent Management to ensure efficient implementation and

compliance with all HR policies and procedures, including service level agreements with line

management

**_ Position outputs:_**

1. Advisory
- Act as the first point of contact for People management related queried from employees and

managers.

2. Talent Acquisition
- Co-ordinate all administrative and logistics relating to the talent acquisition process and any

administrative function required to finalize the recruitment by ensuring that the following are

accurate and complete in all aspects:

- Assist Line Manager with obtaining a copy of the approved Workbook for Line Manager to load

requisition on the e-recruitment system.
- Facilitate in obtaining approval of advert by liaising with Recruitment SSC.
- Arrange shortlisting once longlisting has been received from SSC
- Co-ordinate final shortlisting session with Line Manger and HRBP.
- Arrangement all logistics regarding interviews, e.g., confirm panel member, invitations to
- Work with HRBP in obtaining technical questions from the Line Manager.
- Prepare interview packs (interview guides, declarations, interview schedule, etc.)
- Co-ordinate assessments if required.
- Conduct the verification process (medicals, qualification etc.).
- Compile interview report and recommendation packs post interview process
- Conduct interview for bargaining unit positions.
- Facilitate offer letters and contract of employment signatures with terminal and SSC.
- Compile recruitment pack with all supporting documents for submission to SSC through e-REC

3. Organisation Management
- Work with Org Management at HQ to ensure that all terminal structure is updated and loaded on

the SAP system:

- Work with HRBP’s to ensure that all structures are updated and approved by GM: People
Management.
- Compile Headcount reports for HRBP’s to circulate to respective cost centre owners for their
review.
- Liaise with OM at HQ to rectify any deviations.
- Follow up on approval of RFS

4. Performance Management
- Co-ordination and monitoring of compliance with all Performance management policies and

guidelines for employees.
- Ensure Balance Scorecard are captured on the system.
- Attend to scorecard queries by liaising with HRBP.
- Maintain and follow up accurate records.

5. Talent Management
- Co-ordinate the Talent Conference process with HRBP’s and HQ.

6. Manage record-keeping
- Ensure that all recruitment files, talent management documents and talent conference files are

updated and are in line with policies and auditing requirements and electronic filed.
- Manage archiving system as and when required and ensure that compliance with legislative

requirements.

7. Onboarding
- Co-ordination of Induction and Orientation programmes by ensuring that all new entrants to the

terminals have gone through the onboarding process.
- Co-ordinate the Probation process by ensuring that all Line Managers are conducting the required

assessments and that relevant documentation is submitted to HR.

8. HR Admin
- Provide general admin support to the HR team to ensure that quality service is extended to all

stakeholders.
- Handling of confidential documents with upmost discretion.
- Co-ordinate and consolidate all reports for submission to HR Manager.
- Facilitate the receipt and submission of requests from HQ.
- Facilitate the signatures and approval of memos and other related documents.
- Assist with ad-hoc HR related projects from time to time.

9. Employment Equity
- Assist in drafting EE stats with HRBP.

10. Incapacity
- Provide document required for incapacity matters.

11. Exit Management
- Coordinate exit interview, exit medicals and exit route form.

**_ Qualifications & Experience:_**
- Matric or NQF level 4
- Relevant Senior Higher Certificate (NQF 5)
-

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