Senior Travel Administrator

5 months ago

Sandton, South Africa IDC Full time

To provide travel claim support for Financial Management (Travel) section, including but not limited to
processing of travel claims, foreign currency advances, processing of invoices from suppliers.
**Qualification and Experience** Qualification**
- National Diploma in Finance / Accounting

**Experience**
- Minimum of 2-5 years’ experience in an accounting role
- Knowledge of SAP System
- Knowledge of MS 365
- Good understanding of the preparation of General Ledger Journals
- Knowledge of Accounts Payable & Receivables

**Roles and Responsibilities** Financial Perspective**:

- Process all incoming financial instruments (invoices and travel claims, credit card statements

etc) and allocation thereof to the correct General Ledger and customer and staff vendor

accounts.
- Process payment to suppliers and staff of approved claims and invoices to maintain the

approved payment time frames.
- Process invoices of paid supplier invoices to Travel external customers.

**Internal Process**
- The incumbent will prepare and review all payments made for travel expenses, whether to staff

or suppliers, prior to authorization by the responsible manager.
- The incumbent will provide, as and when requested source documentation for staff to complete

their travel expense claims accurately.
- The incumbent will provide support to the business units in resolving SAP workflow issues.
- The incumbent will follow formal processes and procedures established regarding travel claim,

invoice processing and work-related matters.
- Manage the SAP Travel module currently used to report travel expenses by staff;
- Manage the supply of foreign currency to IDC staff.
- Hold travel system training courses for new staff to introduce them to SAP travel modules.
- Sporting Association: refunds and payments against properly authorized documentation
- Checking of Travel Payments as and when required.

**Corporate Strategic Alignment**
- Contributions to procedural review, innovation, and work process changes in keeping with

requirement of the unit will form a part of the duties of the incumbent.

**Customer Focus**
- The incumbent will notify the Manager of the requirements to prepare SAP access for travel

roles for staff as and when required, for approval by the Business Coach and SBU Head. The

incumbent will, within the allocated cost centers, prepare new staff vendor accounts to enable processing of travel expense claims from staff.
- The incumbent will from time to time, together with the Manager: Travel, meet with suppliers

and their support staff to maintain good business relationships with them.
**Learning & Growth**
- The incumbent will be expected to attend relevant training associated with the supervisory

work associated with this position, managing supplier and customer expectations, service

delivery and work planning training this role, Managing suppliers and customer expectations,

service delivery and work planning training**
Job Requirements** LEADERSHIP COMPETENCIES**

Leading & Supervising
Decisiveness in Execution
Team work
Communication and Engagement

**TECHNICAL/FUNCTIONAL COMPETENCIES**

Business Acumen
Report writing Skills
Strong Analytical Skills
Planning and Organising Skills

**BEHAVIOURAL COMPETENCIES**

Deadline driven
Good Communication Skills
Good Interpersonal Skills
Presentation Skills

Job Reference: IDC00280

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