Assistant Accountants Payable Manager

3 weeks ago

Gauteng, South Africa Busile Corporate Solutions Full time

**Objective**:
Provide day to day leadership to Accounts Payable team under the direction of the Financial Controller. To ensure all invoices for processing are compliant, checked, reconciled, and authorized for payment in accordance with laid out procedures to mitigate the risk of fraudulent creditor payments.

**Main Duties**:

- Responsible for creating/checking of Batches, finalizing & verifying - daily
- Ensure all queries are addressed timeously
- Ensure correct linkup for new vendors and adherence to the onboarding process (Vendor Master Data)
- Deal with all queries on ledger transactions and ensure they are attended to timeously
- Responsible for processing and selection of payments - when required
- Responsible for accruals and journal information, ensuring it is gathered and processed monthly
- Responsible for ensuring the Expense claims are checked and selected for payment
- Reconciliations are completed/reviewed, and any queries addressed
- Responsible for signing off reconciliations that has been allocated for review
- Responsible for following up and writing back of expense
- Analyzing and clearing the Age Analysis - monthly
- Analyzing and clearing GRNI report - weekly
- NPS/ Stock support - ad hoc
- Ensure that all deadlines are met
- Responsible for coordinating of team’s work - ensuring batches are processed timeously, checking for accuracy, approval framework authorization and SARS compliance
- Adherence to the Treasury policy/directives
- Continuous improvement of the process and policies
- Work closely with the financial controller to ensure optimal payment terms and discounts are obtained
- GRNI recon balancing financial module with logistic module
- Balance sheet reconciliations related to all GL accounts on Accounts payable
- Assist in enhancing process in Procurement in order to facilitate easy processes in accounts payable
- Play a pivotal role in Accounts payable projects to enhance processes and policies

**Skills**:
Leadership, Planning skills, Time management, Problem solving, Analytical skills, Listening skills, Service orientation, Decision making skills, Computer literacy, Communication skills

**Attributes**:
Accuracy, Initiative, Confidentiality, Customer focused, Handle pressure, Sense of urgency, Logical thinking, Information seeking, Attention to detail, Influence, Patience

**Qualifications and Experience**:

- Matric / Grade 12 required
- Degree in Financial Management or Relevant qualification
- 3-5 years in Accounts Payable as a team leader
- Creditors knowledge
- Reconciliations
- Previous supervisory experience an advantage, and experience in Pharmaceutical Companies and Healthcare Organizations

**KNOWLEDGE**:

- Processes and Systems
- Policy and Procedure
- Relevant Financial knowledge
- Proficiency in MS Excel

Ability to commute/relocate:

- Gauteng, Gauteng: Reliably commute or willing to relocate with an employer-provided relocation package (required)

**Education**:

- Bachelors (required)

**Experience**:

- Accounts Payable as a Team Leader: 5 years (required)
- Pharmaceutical and Healthcare Industry: 3 years (required)

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