Trade Creditors Controller

2 weeks ago

Pretoria, South Africa Adams Adams Full time

**Duties and responsibilities**

**SUPPLIER MANAGEMENT**
- Conduct due diligence for new and existing suppliers
- Ensure all required documentation is obtained and processed in compliance with supplier due diligence process
- Send documentation to bookkeeper to load new supplier on CMS
- Confirm that all information loaded by the bookkeeper is correct and validate banking details.
- Engage with Bank & Cash to ensure supplier loaded as a bank beneficiary
- Ensure supplier information is complete in terms of SARS Vat requirements
- Ensure suppliers with no activity after 36 months are closed
- Establish and maintain good relationships with suppliers ** ACCOUNTS PAYABLE**
- Ensure timely and accurate invoice capturing to correct suppliers and cost accounts
- General ledger account allocations
- Transactional detail including VAT calculation
- Reconciliation to supplier statements
- Payment sessions to be posted daily
- Authorise creditor payment requests
- Ensure payment pack agrees to CMS transaction detail
- Ensure that invoices are approved by the respective managers/partners
- Submit/oversee submission to Bank & Cash department for payment
- Check and approve GL account allocations on ad hoc payment requests ensuring the dates, partner’s signatures and payment references are correct
- Manage age analysis and resolve outstanding invoices and/or credit notes in line with supplier payment terms
- Liaise with partners, staff and suppliers on Accounts Payable queries
- Manage and reconcile CIPC deposit accounts and firm credit card transactions ** CASH FLOW MANAGEMENT**
- Manage payment cycles to maximize cash flow.
- Ensure accurate cash outflow forecasts.
- Monitor creditor payments against due dates.
- Prepare various forecasting reports ensuring all known costs are captured
- ACCOUNTING AND REPORTING
- Prepare monthly reconciliations and ensure completeness of expenses
- Prepare general ledger journals ensuring expenses are recorded consistently aiding accurate comparisons and profitability analysis
- Ensure creditors ageing always agrees to the AP control account
- Maintain month-end schedules and ensure accurate reporting. Assist with BBBEE certification and annual financial audits ** STAFF MANAGEMENT**
- Manage the Accounts Payable team
- Set objectives and provide coaching and mentoring
- Ensure staff provide support to stakeholders in line with the ethos of the firm
- Conduct regular team meetings ** PROCESS AND PROCEDURE**
- Ensure adherence to Firm policies and procedures
- Identify and resolve system and process-related issues ** INNOVATION**
- Stay updated with new technological solutions with a view to continuous improving of process efficiencies

**Skills and knowledge**
- Ability to work under pressure
- Ability to work independently and use initiative
- Strong communication, interpersonal skills
- Computer literacy skills especially in MS Office and Excel
- Strong ethical values
- Bookkeeping to balance sheet stage
- CMS would be an advantage
- Accounts Payables experience
- Business English both written and verbal
- Ability to make limited changes to website

**Qualification/s**
- Grade 12 (Matric) or equivalent - Accounting and Mathematics essential
- Certificate/Diploma - Bookkeeping Or BCOM Finance
- Managing high volumes of transactions
- Accounts payable
- Supervising a team (5+ years in creditors/accounts payable environment)
- Clear Criminal and ITC record

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