Operations Administrator: Aviation Services

2 days ago

Sandton, South Africa SGS Full time

Company Description

SGS is the world's leading inspection, verification, testing and certification company. We are recognised as the global benchmark for quality and integrity. With more than 89,000 employees, we operate a network of more than 2,600 offices and laboratories around the world.

**Job Description**:
Our Knowledge Solutions division provides the world’s most comprehensive range of certification and business enhancement solutions, powered by the latest technology and digital tools. Our innovative solutions enable you to manage risk across supply chains and deliver operational efficiency, cost savings and sustainability, while increasing your value to society.

SGS is looking for an Administrator who will be responsible to provide Aviation Operations, financial and administrative service for the Transportation - Aviation Compliance and its customers. You will also support the Technical Manager in managing aviation projects for clients and maintaining professional contact and effective working relationships with clients.

**Primary Job Responsibilities**

Reporting to the Technical Manager: Aviation Services, you in the role, are expected to:

- Allocation of advisor Operational audits
- Oversee Advisor travel, accommodation and audit planning.
- Debtor’s control
- Placement of orders
- Processing of credit notes (divisional interface)
- Liaison with the financial department
- Daily invoicing and production and processing thereof
- Profitability analysis as per plan
- Monthly forecast (to be updated weekly) and Rolling revenue forecasts at least a quarter in advance
- Assisting advisors with travel and accommodation arrangements and payments
- Provisions regarding direct expenses related to audit and training activities which will at least include royalties, sub-contractor fees, associated travel and subsistence, desk studies, reporting etc.
- Preparation of purchase orders before training, audit or any other sector activities are conducted
- Up-keeping and maintenance of financial records
- React promptly to client enquiries and ensure service excellence
- Recommend payment of sub-contractor invoices and other expenses to the Technical Manager ensuring compliance with the Company’s set limits of authority. All invoices for payment, or RFI’s, should be received along with audit report packs from sub-contractors
- Ensure that payment is only processed if a purchase order exists.
- Assist Technical Manager with tenders

**Qualifications**:

- National Senior Certificate (Matric Grade 12)
- Relevant Diploma / Degree (Financial Management / Administrative qualification) and/or proven years of administration, knowledge, skills and experience sufficient to be recognized as a qualification through - Recognition of Prior Learning
- Languages: Proficiency in English (Read, Speak, Write)
- Any other languages will be an added advantage
- Minimum of 5 years’ financial or administrative experience in related field
- Strong service industry background with small team involvement
- Client and supplier liaison
- Aviation Operational experience in a procedural, KPI driven operation
- Auditing administration background advantageous

Additional Information
**Remuneration**:
Full time permanent position with competitive salary, training and development, internal promotions, travel and responsibilities and an interesting global working environment. SGS also offers a highly competitive and attractive benefits package.

**Note**:
All appoints are made inline with our employment equity plan.

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