Senior Administration Officer: C&p

4 days ago

Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

**Job Description
**The purpose of the job is to perform the function of Personal Assistant to the Executive Manager: Compliance & Prevention (EM/CAP), and to facilitate the efficient functioning of C&P Administration Services and of the Office of the EM/CAP, through the provision of a wide range of general and administrative and general support duties of a highly responsible, confidential, and complex nature, and to facilitate the efficient functioning of the CAP Records Management Office, through the maintenance of sound records management and the effective administration, monitoring and oversight of CAP record processes, innovation to support usage, and guide and train staff to facilitate compliance, in the CAP division with the FIC Records Management Policy.

Personal Assistant to the Office of the Executive Manager: Compliance & Prevention (EM/CAP)
- Provide general administrative and secretarial support to EM/CAP.
- Keep and maintain an up-to-date personal contact details of key and general stakeholders.
- Manage internal and external diary requests, and the diary management of EM/CAP.
- Manage internal and external meeting and venue arrangements, including meeting packs, of EM/CAP.
- Timeously facilitate documents daily requiring signature or the attention of EM/CAP.
- Draft internal reports, submissions, correspondence timeously, as required by EM/CAP.
- Draft EM/CAP performance agreement and assessment formats, and skills development approval, as required by EM/CAP.
- Proof-reading and quality control documents on behalf of EM/CAP.
- Ensure confidential CAP Case File movement between EM/CAP and Office of Director, CAP Management and staff, and CAP strong room.
- Bind and e-register knowledge resource material and retrieve material, on request.
- Provide timeous domestic and international travel support service to EM/CAP, including FIC vehicles, and parking arrangements at external venues.
- Prepare S&T claims of EM/CAP.

Internal and External meeting Coordination and Administration Involving the EM/CAP
- Provide secretarial function for CAP Executive (CAP Exco) management and internal CAP meetings with other FIC divisions, and external stakeholders, involving the EM/CAP, as requested, including:
Minute taking at CAP Exco meetings and distribution of minutes and action items.
Facilitate the timeous holding of CAP Exco meetings as meetings secretary.
Prepare & provide meeting preparation pack for all CAP Exco members at least two working days before meetings.
Prepare & circulate CAP Exco members draft minutes taken within 2 working days of any meeting.
File original meeting minutes according to ROCS (i.e., records other than correspondence), in NARS legislation.
Preparation of meeting agenda and distribution of meeting packs for meetings.

CAP Records Management Office
Oversee and run the CAP Records Management Office, as CAP Records Management Officer, with responsibility for the establishment and maintenance of sound records management, through effective administration, monitoring and oversight of CAP record processes, innovation to support usage, and guide and train staff to facilitate compliance, in the CAP division with the FIC Records Management Policy. The CAP Records Management Officer is required to:

- Establish, maintain, and monitor CAP filing systems in terms of Records Management Policy
- Administer, monitor, and oversee the flow of correspondence, files and working materials for the CAP division.
- Ensure all divisional records are correctly created and filed, and securely stored in strong room and correctly stored electronically.
- Establish and maintain a structured records classification systems and record keeping system to ensure information is easily identified and retrieved.
- Ensure that all documents are handled securely and in line with procedures (FIC policies, NARS, and MISS).
- Strictly control CAP Case File movement between EM/CAP and Office of Director, and within CAP division and CAP strong room.
- Administer manual correspondence daily for CAP Case Files in terms of ECM Policy and Procedure, (i.e., create a client record electronically; add number to the AIRI Client File base, create control sheets, number and label each record before it’s filed numerically; file and maintain order in the Strong Room by adhering to the alphabet and the sub-numbering).
- Administer and monitor FIC stakeholder and electronic filing system in CAP.
- Continually monitor effectiveness of CAP stakeholder electronic filing system by checking all electronic records against the AIRI client file; the Compliance Correspondence Register and CTL, record remediation required, and effect necessary corrections & improvements.
- Continually monitor CAP electronic and manual filing systems, Records Management Office compliance by CAP staff, the effectiveness of the CAP File Plan, and hold monthly follow-up discussions with FIC Records Manager to effect necessary corrections & improvements.
- Prepare mo

  • Senior Administration Officer: C&p

    16 hours ago

    Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

    The purpose of the job is to perform the function of Personal Assistant to the Executive Manager: Compliance & Prevention (EM/CAP), and to facilitate the efficient functioning of C&P Administration Services and of the Office of the EM/CAP, through the provision of a wide range of general and administrative and general support duties of a highly responsible,...

  • Senior C# Software Engineer for Loan Platform

    1 month ago

    Pretoria, Gauteng, South Africa AZ Consulting Full time

    We are seeking an experienced Senior C# Software Engineer to join our team at AZ Consulting.Job Title: Senior C# Software Engineer for Loan PlatformLocation: Gauteng, PretoriaJob Type: Full-timeDuration: 6 monthsAbout the Job:The successful candidate will be responsible for rebuilding and deploying our Loans platform as a full-stack developer using C#/.NET...

  • Senior Administrative Officer

    2 weeks ago

    Pretoria, Gauteng, South Africa Midvaal Recruitment Full time

    Job DescriptionAs a Senior Administrative Officer, you will be responsible for providing high-level administrative support to our team. This role involves managing and maintaining accurate records of amounts owed to suppliers and vendors, verifying and processing invoices and credit notes, and ensuring timely payment of debts to avoid late fees and...

  • Senior C# Developer

    6 months ago

    Pretoria, South Africa E-Merge Full time

    NEW WORK IN at an industry leading and global online digital tech and sporting environment. This role is not for the faint hearted; its for the technically solid chap looking for some a fast-paced tech environment with rather reliant systems; You will be strategizing, crafting, leading, and implementing technical solutions amongst an incredible...

  • Senior C# Developer

    4 months ago

    Pretoria, South Africa E-Merge Full time

    NEW WORK IN at an industry leading and global online digital tech hub with a core focus in sport and gaming. There is so much to love in this group: they are a fast-paced tech environment with rather reliant systems; the team itself is hands-on and nurturing, giving you the autonomy and freedom to be you. You will be strategizing, crafting, leading, and...

  • Senior Office Administrator/Project Coordinator

    12 hours ago

    Pretoria, Gauteng, South Africa GOLDEN EMPOWERMENT CONCEPTS Full time

    GOLDEN EMPOWERMENT CONCEPTS is seeking a seasoned Senior Office Administrator/Project Coordinator to lead our administrative operations.About UsWe are an established company based in Kya Sands, dedicated to delivering exceptional services to our clients. Our team is passionate about innovation and excellence.Salary and BenefitsThe successful candidate will...

  • Senior Office Administrator

    1 month ago

    Pretoria, Gauteng, South Africa U.S. Embassy South Africa Full time

    Job Title: Senior Office AdministratorLocation: Gauteng, PretoriaAbout the Role:We are seeking a highly skilled and experienced Senior Office Administrator to join our team at the U.S. Embassy South Africa.Job Summary:The successful candidate will provide administrative support to the DREAMS Coordinator and contribute to the coordination, planning, and...

  • Senior Office Administrator

    6 months ago

    Pretoria, South Africa Innovative Knowledge Worx Full time

    Wr are looking for a senior office administrator to: - oversee administrative tasks, - manage office procedures, - supervise support staff. - coordinate office activities, - handle correspondence, - ensure smooth day-to-day operations. - personnel coordination, - implement efficiency improvements. - Strong organizational and leadership skills are...

  • Deputy Director: Administration

    1 week ago

    Pretoria, South Africa Carlysle Full time

    **Gauteng**, Tshwane (Pretoria)** **R 49610 - R 49617 Monthly** **PURPOSE: To provide strategic, financial, administrative and overall management of the Chief Executive Office (CEO) Office. Providing Secretariat to the NACI Council, development of strategic and annual performance plans and quarterly and annual reports, budget coordination, human resource...

  • C# Developer

    2 months ago

    Pretoria, South Africa Omega Human Capital Full time

    My client is seeking a highly skilled and experienced c# Developer to join their dynamic team at their Willow Park Manor office. They are dedicated to creating cutting-edge applications that drive efficiency and productivity for their clients. If you are passionate about technology and thrive in a fast-paced environment, we want to hear from you. This is an...

  • C# Developer

    2 months ago

    Pretoria, South Africa Omega Human Capital Full time

    My client is seeking a highly skilled and experienced c# Developer to join their dynamic team at their Willow Park Manor office. They are dedicated to creating cutting-edge applications that drive efficiency and productivity for their clients. If you are passionate about technology and thrive in a fast-paced environment, we want to hear from you. This is an...

  • Payroll Administrator

    1 month ago

    Pretoria, South Africa City Property Administration Ltd Full time

    Job title : Payroll Administrator Job Location : Gauteng, Pretoria Deadline : December 25, 2024 Quick Recommended Links Jobs by Location Job by industries Manage, maintain, and update payroll related data. Request and receive new employee files from HR and capture accurately to the Sage system. Hand the files to senior payroll...

  • Senior Administrative Coordinator: Office of the Director-General

    2 weeks ago

    Pretoria, Gauteng, South Africa Kamo Placements Full time

    About the RoleKamo Placements is seeking an experienced Senior Administrative Coordinator to support the Director-General in a dynamic and fast-paced environment.As a key member of the team, you will be responsible for providing exceptional administrative support, ensuring the smooth operation of the office, and contributing to the achievement of...

  • C# Developer Position

    2 weeks ago

    Pretoria, Gauteng, South Africa Network Recruitment Full time

    Job Description:">We are seeking a skilled Junior C# Developer to join our dynamic team at Network Recruitment.">About the Role:">As a Junior C# Developer, you will be responsible for writing clean, efficient, and well-documented C# code for web and desktop applications.You will collaborate with senior developers to design and implement new features.You will...

  • Payroll Administrator Assistant

    1 month ago

    Pretoria, Gauteng, South Africa City Property Administration Ltd Full time

    About the RoleWe are seeking an experienced Payroll Administrator Assistant to join our team at City Property Administration Ltd in Gauteng, Pretoria.Job OverviewThis is a challenging and rewarding role that involves managing payroll-related data and performing general administration duties.Main ResponsibilitiesPayroll Management: Request and receive new...

  • Senior Administration Officer: Secretariat Services

    5 days ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Senior Administration Officer: Secretariat Services REF NO: HR 5/1/2/3/81 **Salary**: R321 543 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three-year tertiary qualification in Public Administration/Office Administration / Business Administration/Commercial Law/ Office Management/ Public Management/ Administration Management: General. 2...

  • Office Administrator for Executive Support

    4 weeks ago

    Pretoria, Gauteng, South Africa ATNS Full time

    **Job Title:** Office Administrator for Executive SupportWe are seeking a highly skilled and experienced Office Administrator to join our team at ATNS. This is a challenging role that requires exceptional organizational and communication skills.About the Job:As an Office Administrator, you will provide administrative support to senior executives, ensuring...

  • Senior Office Coordinator

    1 month ago

    Pretoria, Gauteng, South Africa Green Marble Recruitment Consultants Full time

    Job SummaryWe are seeking a highly organized and experienced Senior Office Coordinator to join our team at Green Marble Recruitment Consultants. This role is responsible for handling general office administrative tasks, managing stock control, and providing excellent customer service.

  • Entry-Level C# Software Engineer

    2 weeks ago

    Pretoria, Gauteng, South Africa Network Recruitment Full time

    Job SummaryWe are seeking an ambitious and talented C# Developer to join our team at Network Recruitment. As a key member of our development team, you will be responsible for designing, developing, and maintaining high-quality software solutions using C#.About the RoleThis is an exciting opportunity for a motivated individual to kick-start their career in...

  • Senior Administrative Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Midvaal Recruitment Full time

    Job DescriptionMidvaal Recruitment is seeking a highly skilled Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support, managing finances, and coordinating company activities.The ideal candidate will have strong experience in budgeting, financial management, and operational management....