Regional Compliance Mananger

3 weeks ago

Durban, South Africa Tsebo Group Full time

**About Us**:
As a leading African Integrated Workplace Management Solutions Provider with over 50-years of experience, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. Our expertise across sectors has informed our agility and ability to evolve, problem solve and innovate to better support our clients’ success.

At its core, Workplace Management Solutions is a holistic approach to an industry of people taking care of people. The health, safety and wellbeing of our clients, employees and communities is our number one priority. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs.

We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Beneath our strategic efforts lies a robust dedication to sustainable development and equal opportunity employment, which has seen Tsebo emerge as a progressive African corporate entity.

To provide managerial direction regarding service delivery in order to ensure maximum customer satisfaction
by ensuring that the contractual legal agreements are being adhered to and managing all aspects of the
Integrated Management System on sites ensuring compliance with the ISO 9001, 14001, 45001 standards.

**Duties & Responsibilities**:
**Audits**
- Conduct monthly internal audits on ISO 9001, ISO 45001 and
ISO 18001, ensuring compliance and successful certificaticate
- Conduct subcontract safety file audits to ensure compliance to
the contractor management requirements.
- Establish a Self-Audit Program to be used at site level to
increase the standards of service to the client.
- Ensure that External Audits are carried out in accordance with
TFS requirements.
- Liaise and assist the client with any client audits.

**Contractor Managemen**t
- with and assist all site staff ensuring that the subcontractors used are compliant with the OHS requirements of
TFS as well as any client specific requirements.
Maintain records of such compliance and audit this regularly.

Report on subcontractor compliance to Management as
required

**Permits**
- Implement the TFS permit system in conjunction with the
client.
- Ensure that permits are issued to all subcontractors performing

risk work on site.
- Maintain a permit register for all permits issued.
- Undertake random inspections of the work areas to ensure

compliance to the safety file stipulations as well as permit
restrictions.

**Occupational Health & Safety**
- OHS Act - Review and ensure compliance of our obligations and
responsibilities regarding the OHS Act and statutory
requirements. Ensure that all mechanisms, policies and
procedures are in place.
- Ensure a HIRA is completed and updated annually for all scope
of services and that all mitigation factors are communicated
and shared with all concerned.
- Ensure that all relevant inspections are carried out and records
maintained.
Ensure that the relevant safety structure is in place,
appointments are made, and records maintained for such
appointments.

**Environmental**
- Create and manage awareness around Green Building status’s
and other environmental affairs relating to the client scope and
building portfolio.
- Monitor compliance in this regard

**Emergency Preparedness and**
**Planning**
- Ensure that the appropriate policies and procedures are in place
and that staff are provided with the necessary mentoring and
training on an ongoing basis.
- Ensure a constant state of readiness to respond to all
emergencies is maintained.

**Training and Awareness**
- Ensure that all staff are adequately trained to comply to the
required safety standards on site.
- Maintain a training matrix of competencies for all qualified staff
as well as those assigned safety roles.
- Liaise with HR to ensure training is carried out prior to the
expiry of any certifications.
- Liaise with the client to ensure that TFS staff are always aligned
to the client’s safety standards per site.
- Drive standardisation of systems and processes.
- Implement systems, processes, procedures and business
improvement goals linked to the IMS.

**Service Level Agreement**
- Ensure outputs of SLA and management contracts are
successfully maintained.
- Ensure compliance of Service Agreements at contract level.
- Ensure scorecards are completed for all main service providers
and reported on

**Continous Improvement**
- Ensure continual improvement and the efficiency and
effectiveness of the IMS System, including the client’s safety
system

**Reporting and monitoring**
- Quality Standards: Ensure quality systems of the SLA are
implemented and monitored on an ongoing basis.
- Responsible for the Integrated Management System (IMS) and
monitor the effective and ongoing success of the IMS.
- Monthly/quarterly

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