Finance Officer

1 week ago

Rosebank, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To provide administrative, operational, and financial support in compliance with WHC policies and regulations

**Location**:

- **Rosebank, Johannesburg**

**Key performance areas**:

- Reconcile project credit cards and petty cash/advances and ensure payment
- Liaise with the WHC finance and contracts team on a regular basis to ensure consistent, clear communication and compliance with WHC guidelines
- Cost Reallocations/cost recoveries are calculated and actioned
- Ensure expenses are allocated to the correct budget line item
- Tracking expenses and ensuring budget use is accurate
- Liaising with the WHC finance team to ensure financial reports are accurate and prepared timeously, for donor reporting and for meetings such as team/donor/board meetings
- Attend and assist in relevant meetings relating to financial reporting
- Obtain quotes and source services and goods in accordance with WHC guidelines
- Load quotations on P2P and generate purchase orders
- Collect, scan, and reconcile the slips after the team has traveled
- Support the RHAP team with administrative tasks as and when needed
- Perform miscellaneous clerical duties such as courier, posting services, and drafting and editing letters
- Perform miscellaneous office duties to ensure the office is an enabling environment for staff and visitors, i.e., prepare meeting rooms, organize catering
- Assist in ordering office supplies and stationery
- Perform relevant administration i.e., filing, copying, faxing, etc.
- Verifying project payroll monthly summaries sent by HR
- Processing any reallocations/cost recoveries relating to payroll/salaries i.e. salaries are drawn from the correct costs centers and in the correct proportions (percentages) in compliance with WHC guidelines and grant agreements

**Required minimum education and training**:

- **Minimum of 3 -5 Years of business administration, finance operations, and/or administration experience**

**Desirable additional education, work experience, and personal abilities**:

- Experience in working in a donor-funded organization/NGO or project-based environment or grant management
- Exceptional organizational, finance, operations, and administrative skills together with working knowledge of Microsoft Office 365 and good Excel skills
- Strong attention to detail
- Must be proactive and have the ability to exercise discretion and independent decision-making
- Ability to prioritize own workload and meet deadlines
- Must be self-motivated and able to work independently and work as part of a multidisciplinary team
- Ability to use/learn in-house online procurement and payment systems

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
- Note AJ Personnel is fully POPI compliant.
- Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

**Please note**:

- **AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.**:

- **AJ Personnel does not have any salary or other information regarding the position.

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