Accounts Assistant

3 weeks ago


Rosebank, South Africa HRInsync Full time

**Accounts Assistant**

**Company**

A well-established Company in the Travel Industry is looking for an Accounts Assistant to assist with Accounts Payable for their USA accounts.

**Job Purpose**:
Responsible for all aspects of accounting as it relates to client reservations. This position manages payments, refunds, adjustments, commissions and disputes.

Perform Accounts Payable functions for multiple USA brands of the company. Ensure for tour costs and other expenses are processed accurately and timely. Process cash disbursements weekly for multiple USA brands of the company.

**Accounting**
- Post daily cash receipts
- Process and post refunds
- Process Travel Agent commission checks and ACH payments; Process to include quality control of booking balances, book manual journal entries to properly adjust commission amounts in the bookings and process preliminary reports in Oracle prior to printing the final checks and/or uploading ACH files into Bank of the West's Web Direct
- Review and analyse outstanding balance variances and communicate discrepancies with various departments
- Review credit card chargebacks and process chargeback rebuttals in a timely manner
- Perform accurate and timely processing of booking adjustments upon receipt of request
- Collect W-9’s and maintain vendor information

**Accounts Payable**
- Process large volume of tour cost invoices for North & South America operations, including preparation of spreadsheets to review amount billed and input into in-house reservations and accounting system (Tropics), in a timely fashion
- Accurately process vendor invoices, tour prepayments and other check requests, Including review for proper approval, determination of proper general ledger coding, and input data to the accounts payable system
- Conduct weekly payment runs (Check, ACH and Wex) for multiple USA brands
- Investigate AP related inquiries from internal and external customers, resolve and provide feedback in a timely and professional manner
- Collect W-9's and W-B's from vendors as well as assisting with 1099 processing at year-end
- Assist with special projects in Financial Reporting and Accounts Payable/Tour Cost
Payables as needed

**General**:

- Understand and use Office 365 - Yammer, Teams, SharePoint, One Drive etc.
- Be dedicated to meeting the expectations of both our internal and external customers.
- Be required to take on other duties as assigned within the Accounts team.
- Act on any instructions from time to time based on the company's operational requirements and falls within the vocational ability of the incumbent.
- Attend in-house staff training and departmental meetings
- Actively contribute to the creation of an integrated and focused Accounts team.
- Adhere to company ethics standards.

**Education**

Relevant Degree in Business Finance or equivalent education preferred

**Experience**
- 2 years of previous accounting or call center reservation experience preferred.
- Heavy data entry experience preferred.
- Minimum 2 ears of Accounts Payable experience required

**Knowledge**
- Excellent written and verbal communications skills required

**Salary**: R20,000.00 - R25,000.00 per month

Ability to commute/relocate:

- Rosebank, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (required)

**Experience**:

- accounts payable: 2 years (required)
- accounting: 2 years (required)


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