Administrator (Financial)

2 weeks ago


Cape Town, South Africa Pepkor Logistics Full time

**JOB PURPOSE**:
Provide specialist financial and general administration support to PKL finance affairs.

**QUALIFICATION/EXPERIENCE**:

- Matric Certificate
- Bookkeeping or Business/ Financial Administration Certificate (NQF level 5 or above)
- Min 2-3 years’ experience in similar role, preferably SAP
- Attention to detail, highly accurate, able to meet tight deadlines.
- Able to prioritise and have good planning & organisational skills
- Have a sense of audit practices and have the ability to maintain systems/processes
- PC literacy - MS Office (Excel min intermediate level) / G-Suite working experience preferable

**RESPONSIBILITIES**:
Financial Administration
- Creditors_
- Review purchase orders of designated responsible regions.
- Daily review GRVs and verify invoices for correctness and completeness, lodge rejection back to the origin for re-submission
- Capture invoices through SAP procurement module; exceptional manual capturing must follow the authorization procedure
- Reconcile creditors and prepare payment according to prescribed terms, timeously and accurately
- Follow up on Supplier Invoices / Statements
- Maintain audit trail in SAP for addition / deletion / amendment to supplier master data
- Capex invoice: update Capex Order Control sheet ; If order not through procurement module, capture invoice manually, and submit doc to Pep FA dept.
- Generate payment batches timeously
- Process and Replenish Petty Cash for the designated responsible regions timeously
- Process down payment / progress payment / upfront payment, follow up and ensure clearance monthly
- Debtors_
- Maintain audit trail in SAP for addition / deletion / amendment to customer master data
- Generate invoices, and follow up on debt collection
- Cash & Bank_
- Resolve and Clear bank unallocated items weekly, and ensure zero outstanding items at the month end
- Daily and month end cash flow management (48 hours in advance)
- Send / request funds timeously accordingly to cash flow projection
- General Ledger_
- Preparation of journals, accrual & provisions
- Upload all journals to SAP, after being approved
- Review GL for accuracy at month end
- Compile monthly variance stats between actuals & budget to all hubs (P&L)
- General Administration_
- Compile KM Travel & Subsistence allowance schedule for payroll input monthly as per deadline
- Ensure relevant contract / SLA / rates are in place
- Ensure all source document are filed in the prescribed drives in Google
- Keep record of box sequences with Metrofile - instruct for destruction and inform such change internally

**GENERAL REQUIREMENTS**:

- Self-starter willing to show initiative and approach tasks with a “hands-on” attitude
- Proactive approach to problem-solving
- Ability to thrive under pressure and deadlines
- Ability to function within various different teams and environments, but also work independently
- Excellent communication skills

**Job Types**: Full-time, Permanent

Application Question(s):

- Do you have a Matric Certificate?
- What is the value of Creditors Account you deal / dealt with on a monthly-basis?
- Do you have working experience with General Ledgers / Balance sheets?
- Do you have experience in processing Profit and Loss / Capex & Opex?
- Do you have a Bookkeeping or Business/ Financial Administration Certificate or similar (NQF level 5 or above)?
- Do you have experience working with MS Office / G-Suite (Excel min intermediate level) ?
- Describe your experience liaising with stakeholders?

**Education**:

- Certificate (required)

**Experience**:

- working with financial systems, preferably SAP: 2 years (required)

Application Deadline: 2023/03/29


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