Assistant Administrator Performance Monitoring and

2 weeks ago


Johannesburg, South Africa Transport Education Training Authority Full time

**KEY PERFORMANCE AREAS**

**1. Provide Support to Stakeholders**

1.1 Attend to queries from stakeholders and provide feedback.

**2. Provide Administrative support to PM&E unit**

2.1 Administer effective and efficient flow of information to and from the unit;
2.2 Coordinate and administer Workshops and meetings in the Unit;
2.3 Submit travel claims and payment requisitions to Finance and HR.

**3. Performance Monitoring and Evaluation**

3.1 Assist with designing and identifying performance monitoring procedure and tools;
3.2 Assist in designing evaluation policies and procedures;
3.3 Assist in drafting concept note for evaluation and methodology thereof;
3.4 Prepare evaluation documents and coordinate meetings;
3.5 Assist in collating evidence and review during evaluation process;
3.6 Oversee and manage the outsourced service provider for evaluations in consultation with the PME Specialist;
3.7 Assist the Unit with collating the information for evaluation that are performed as and when required;
3.8 Assist with the follow up of audit action plans and evaluation recommendations.

**4. **Reporting**

4.1 Assist in developing and designing systems on how to record and report evaluation results;
4.2 Progress report on monthly activities to the PME Specialist & Manager;
4.3 Prepare summary reports for conducted evaluations.

**5. **Data Management**

5.1 Maintain filling structure on the SharePoint and comply with the filling plan on papertrail;
5.2 Capture and analyse data from units and any other external parties and draw conclusions relevant to evaluations.

**6. Manage personal Performance and Training**

6.1 Submit own performance agreements and assessments to HR before deadline;
6.2 Coach and Mentor interns allocated to the unit;
Manage and review the work done by the intern.

**MINIMUM REQUIREMENTS**

**1. Experience and Qualification**
- M + 3 qualification in Internal Audit, Business Administration or equivalent tertiary qualification;
- 1 years’ relevant working experience in Performance Monitoring and Evaluation environment.

**2. Knowledge and Skills**

**2.1 Knowledge of**:

- Knowledge and understanding of the SDA, BCEA, PFMA;
- Knowledge of GWM &E framework, NSDP 2030;
- Knowledge of Framework for Managing Programme Information (FMPPI);
- Knowledge of National Evaluation Policy Framework (NEPF);
- Knowledge of SSP Framework;
- Knowledge of computer skills including MS Word, MS Excel, M Outlook, MS Power Point;
- Knowledge of statistical packages or sampling will be an added advantage;
- Business Administration Knowledge;
- Office equipment usage;
- Good customer service;
- Documents Management and record keeping.

**2.2 Skills**
- Strong Administrative and typing skills;
- Excellent communication, report writing and presentation skills;
- Excellent computer literacy (MS Outlook, Word and Excel);
- Analytical skills, data analysis skills and performance information management skills.


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