Assistant Manager

Found in: Talent ZA C2 - 2 weeks ago


Johannesburg, South Africa Zeebra Junction Specialist Recruitment Full time

OVERVIEW

My Client in Johannesburg - A non - profit organisation is urgently recruiting for an Assistant Manager / House Administrator , specifically with a strong Hospitality Background . The position renders general administrative, bookkeeping and payroll support to the Facility Manager.

COMPETENCIES REQUIRED (MUST HAVE):

  • Mathematical skills
  • Logical thinking skills
  • Communication skills
  • Organizational and administrative skills
  • Honesty and integrity
  • Ability to maintain confidentiality

COMPETENCIES DESIRED (NICE TO HAVE):

  • HR Experience
  • Bookkeeping Experience
  • HSE Knowledge
  • Administration Coordination

EDUCATION REQUIREMENTS:

  • Matric Certificate
  • Higher Education Certification or Diploma - required

THE POSITION REQUIRES: GENERAL DESCRIPTION – JOB PURPOSE:

  • To ensure Payroll Data is accurate and submitted timeously and handling of Payroll Queries
  • Administrative Functions - Admin and Filing • Human Resource Control and Monitoring
  • To Ensure Best Practice is followed in House Procurement
  • Accounting, Bookkeeping, Debtor’s management and Creditors Capturing
  • Secretarial duties (Minutes for all House Forums) • Provide full House support function to Facility Manger
  • Duty Manager Shifts, stand in for Facility manager when not available

GENERAL DUTIES AND RESPONSIBILITIES:

Accounting

  • Petty cash
    • Reconciliation
    • Replenishment and Control
    • SASSA pocket money
  • Weekly banking
    • Charity shop banking and reconciliation
    • Donations reconciliation and banking
    • Receipt of cash donations & foreign donations banking
  • Debtors management and monthly follow-up
    • Invoicing of resident fees, nappies, electricity and other items which may occur
    • Issue statements of account to residents and ensure that it is settled promptly.
  • Assist with annual budgeting
  • Loading of orders on Palladium
  • Arrange the authorization of invoices for the House
  • General bookkeeping support – Palladium
  • Assist with budgets and reports for proposals, tracking spend throughout the year ensuring compliance to budget

Human resources

  • HR support & filing
  • Payroll time sheets & payroll queries
  • HR-related queries re employment contracts and filing there-of on personnel files
  • Clocking system management
  • Disciplinary issues co-ordination
  • Recordkeeping of training

Reception & fleet management

  • House fleet management
    • Petrol card monitoring
    • Tracker monitoring
    • Vehicle service monitoring
  • Reception management, staff rostering and administration processes

Health & safety

  • Health and safety – secretarial role
  • House forum member and meeting coordinator
  • Filing and admin compliance
  • All certification compliance

Administrative support

  • Ensure that source documents and other relevant paperwork is filed correctly.
  • Provide administrative support.
  • Compliance and support with TPAs and certifications
  • Protection of information and source documents and uploading there-of
  • Ensure compliance with internal audits
  • Upkeep of Resident database

Procurement & stock control

  • Keep track and purchase new supplies as required
  • Obtain 3 quotes for purchases
  • Track budget and spending per department
  • Processing of supplier invoices – raising purchase orders

Applicants should note that only shortlisted candidates will be contacted


  • Assistant Manager

    11 hours ago


    Johannesburg, South Africa Apex Group Full time

    Assistant Manager Location: Johannesburg, South Africa Date Posted: Jul 26, 2023 **Description** **ASSISTANT MANAGER: CORPORATE SERVICES** **Role Location**: Johannesburg **Department**: Corporate Services - Private Clients and Family Office **Employment Type**: Full time permanent **The Role** To liaise with and support the Client Directors and...

  • Assistant Manager

    11 hours ago


    Johannesburg, South Africa LRI Invest S.A. Full time

    **ASSISTANT MANAGER: CORPORATE SERVICES** **Role Location**: Johannesburg - **Department**: Corporate Services - Private Clients and Family Office - **Employment Type**: Full time permanent - **The Role** To liaise with and support the Client Directors and Assistant Client Directors in Jersey with the administration and management of their portfolios of...

  • Assistant Manager

    Found in: Talent ZA C2 - 2 weeks ago


    Johannesburg, South Africa Hire Resolve Full time

    Hire Resolve's client is currently looking for an Assistant Manager with experience in the pharmaceutical industry to join their team in Gauteng. In this role, you will be responsible for assisting the Manager in overseeing the operations of the company's GP (Generic Pharmaceutical) division.Responsibilities: Supporting the Manager in developing and...


  • Johannesburg, South Africa Homzy Full time

    An account manager assistant provides administrative and operational support to an account manager. **Duties include**: - Data entry and database management: Updating client and account information in databases and ensuring data accuracy. - Proposal preparation: Assisting in preparing proposals, presentations, and other documents for clients. - Order...

  • Assistant Manager

    11 hours ago


    Johannesburg North, South Africa Communicate Recruitment Full time

    An Assistant Manager roles is available in Gauteng. **Duties**: - Finding innovative processes. - Provide inputs in internal meetings. - Become a champion for client service quality. - Plan and perform work by organizing time and responsibilities productively. - Planning and executing audits. - Key control identification. - Add value and assist...


  • Johannesburg, South Africa Reef Caterers Full time

    **Job description** We are looking for an **Assistant Catering Manager** to assist the Catering Manager in supervising the daily operation of a catering business. The unit is the the Johannesburg area. **Duties & Responsibilities**: - Overall Management of Kitchen - Control Costs and Manage Profit Margins, Ensuring Adherence to Set Budgets - Cash-Ups -...


  • Johannesburg, South Africa Valor reimagining hospitality Full time

    Brief: Job Title: Assistant Housekeeping Manager. Location: Northern Suburbs of Johannesburg. - assistant housekeeping manager|housekeeping supervisor Detail: **Responsibilities**: - Assist in the recruitment, training, and development of housekeeping staff - Ensure that all rooms and public areas are cleaned to the highest standard - Monitor inventory...


  • Johannesburg, South Africa LUTGE SIGNS AFRICA (PTY) LTD Full time

    **Roles and Responsibilities Assistant Production Manager**: We are a dynamic and innovative custom signage design, manufacture, and installation company. Due to continued expansion of the business and its customer base an exciting opportunity exists for a suitably qualified person to join our team. Key responsibilities: - Assisting the production manager...


  • Johannesburg, South Africa Ciovita Full time

    **Duties and responsibilities include, but are not limited to**: - Assist the Store Manager in overseeing all aspects of store operations, including sales, inventory management, and customer service. - Drive turnover - Action customer feedback - Manage inventory levels and replenishment processes to optimize stock availability and minimize shrinkage. -...


  • Johannesburg, South Africa LRI Invest Full time

    Description Fiduciary - Assistant Vice President Role Location: Johannesburg, South Africa Department: Fiduciary/Private Wealth Employment Type: Permanent, Full Time The Role & Key Responsibilities: As an Assistant Manager in the Fiduciary Team, you will be responsible for ensuring the efficiency of the section is maintained and is in line with the...


  • Johannesburg, South Africa Managed People Solutions Full time

    **Managed People Solutions** is looking to hire an **IT Administrative Assistant** for a well-known Wine Company based in **Johannesburg.** **Responsibilities** - Effectively manage the relationship with IT suppliers. Communicate with suppliers on an ongoing manner. - Assist line manager in verifying monthly printer usage agrees with billing. Request update...


  • Johannesburg, South Africa HotelJobs.co.za Full time

    Exciting Opportunity Alert! Kendrick Recruitment is seeking an exceptional Assistant Housekeeping Manager with senior managerial experience in the luxury hospitality sector, specifically within 5-star hotels. If you're a seasoned professional with a passion for perfection and a track record of excellence, we want to hear from you! **Key...

  • Shop Assistant Manager

    Found in: Talent ZA C2 - 2 weeks ago


    Johannesburg, South Africa Ciovita Full time

    We are looking for a vibrant and enthusiastic individual to join our Joburg team. The ideal candidate should have excellent time management, work under pressure, and be driven and self-motivated with a desire to succeed. Duties and responsibilities include, but are not limited to:Assist the Store Manager in overseeing all aspects of store operations,...


  • Johannesburg South, South Africa Quantum Recruitment Pty Ltd Full time

    **Our client is searching for a Store Supervisor for their retail outlet based at The Glen.** **Key Performance Areas**: To support and assist Store Manager and or Assistant Manager in all key result areas. In the absence of the Store Manager/ Assistant Manager, to be responsible for all operations of the store. To ensure service delivery & compliance in...


  • Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 68720 **Job Type** - Permanent **Job Title** - Assistant Facilities Manager **Computer Skills** - MS Office **Industry** - Flowers & Gifting **City** - Johannesburg **Province** - Gauteng - Oversee all building-related activities. You will be responsible for preserving the good condition of infrastructure and ensure that facilities are...


  • Johannesburg, South Africa Clicks Group Limited Full time

    **Listing reference**: 015873**Listing status**: Online- **Position summary** **Industry**:FMCG & Supply Management - **Job category**:FMCG, Retail, Wholesale and Supply Chain**Location**:Johannesburg - **Contract**:Permanent**Remuneration**:Market Related - **EE position**:Yes**Introduction** - Are you passionate about retail and service excellence? Are...


  • Johannesburg, South Africa Clicks Group Limited Full time

    **Listing reference**: 015872**Listing status**: Online- **Position summary** **Industry**:FMCG & Supply Management - **Job category**:FMCG, Retail, Wholesale and Supply Chain**Location**:Johannesburg - **Contract**:Permanent**Remuneration**:Market Related - **EE position**:Yes**Introduction** - Are you passionate about retail and service excellence? Are...


  • Johannesburg, South Africa Clicks Group Limited Full time

    **Listing reference**: 016421**Listing status**: Online- **Position summary** **Industry**:FMCG & Supply Management - **Job category**:FMCG, Retail, Wholesale and Supply Chain**Location**:Johannesburg - **Contract**:Permanent**Remuneration**:Market Related - **EE position**:Yes**Introduction** - Are you passionate about retail and service excellence? Are...


  • Johannesburg, South Africa Clicks Group Limited Full time

    **Listing reference**: click_015043**Listing status**: Online- **Position summary** **Industry**:FMCG & Supply Management - **Job category**:FMCG, Retail, Wholesale and Supply Chain**Location**:Johannesburg - **Contract**:Permanent**Remuneration**:Market Related - **EE position**:Yes**Introduction** - Are you passionate about retail and service excellence?...


  • Johannesburg, South Africa Clicks Group Limited Full time

    **Listing reference**: 016407**Listing status**: Online- **Position summary** **Industry**:Wholesale & Retail Trade - **Job category**:FMCG, Retail, Wholesale and Supply Chain**Location**:Johannesburg Metropolitan - **Contract**:Permanent**Remuneration**:Market Related - **EE position**:Yes**Introduction** - Are you passionate about retail and service...