Debtors Clerk

2 weeks ago

Cape Town, South Africa JenRecruitment Full time

**DUTIES AND RESPONSIBILITES**
- Daily debtors update to Assistant Financial Manager.
- Check figures, postings, and documents for correct entry, accuracy, and proper codes.
- Record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Code documents according to company procedures.
- Compile reports pertaining to such matters as cash receipts, and accounts receivable.
- Debit, credit, accounts on computer spreadsheets and databases, using specialized accounting software.
- Operate computers programmed with accounting software to generate, record, and store, debtors’ information.
- Receive, and record, payments from debtors.
- Reconcile or note and report discrepancies found in records.
- Assist the Financial Manager with monthly management reports.
- Report to Financial Manager and MD regarding any anomaly in the finances department.

**COMPETENCIES**
- Job requires being honest and ethical.
- Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
- Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
- Cooperation — Job requires being pleasant with others on the job, to clients and displaying a good-natured, cooperative attitude.
- **Able to manage a debtors book with over 300 clients**

**QUALIFICATIONS**
- A high school diploma or equivalent.
- Ability to give full attention to what other people are saying, to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, and to manage one's own time.
- **Proficient in Pastel - non negotiable**

**KEY PERFORMANCE AREAS**
- Accurate processing of debtors’ receipts daily by 11h00.
- Process invoices and credit notes daily.
- Process weekly invoices for selected customers according to their specific needs.
- Complete as and when needed.
- All statement is sent to customers no later than the 4th business day following month end.
- Arrive prepared and attend weekly debtors review meeting.
- Submit report detailing outstanding debtors, with explanations where required, no later than the next business day following the weekly debtors review meeting. This includes the receipts forecast.
- Report any non-payers / delinquent debtors to the FM after 60 days to be handed over for collection or FM follow up
- Be professional and courteous to customers in all forms of communication. Call to thank customers for prompt/early settlement. Don’t let them only hear from you when we are looking for money or there is a problem.
- Resolve debtors’ queries in a timely manner and provide continuous feedback to customers.
- Perform any other reasonable tasks as requested by management from time to time.

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