Administration Supervisor

5 months ago

Isando, South Africa Engen Full time

**Purpose of the Job**:

- To manage the administration functions and processes at the depot/ terminal while ensuring safe, efficient and effective reconciliation relevant processes as well as provide excellent service to customers by meeting SLA's and complying with all HSEQ requirements, policies and procedures and audit requirements in support of Engen's logistics objectives and optimisation of profit opportunities

**Who You Are**:

- You have strong administration, interpersonal, communication and problem-solving skills
- You are committed to delivering quality outputs, with a high concern for accuracy and attention to detail
- You are team orientated and customer focused
- You have the ability to work with people of various levels, both in the organisation and in the broader business environment
- You work well under pressure, with little or no supervision, and display excellent time management skills

**What you’ll have done before**:

- NQF Level 5 (Higher Certificate in Administration/Business Management).
- 2 years general depot operations administration experience;
- 1-year supervisory experience;
- Working knowledge of relevant SAP system;
- Knowledge of depot environment.
- Ability to work in a manufacturing environment;
- Must be noise tolerant.

**Exciting Challenges you might face in the role**:

- Creates value impact to the bottom-line of the organisation
- Effectively executes and delivers under pressure
- Operate effectively, even when things are not certain, or the way forward is not clear

**What you’ll be doing**:
**Depot Administration Control**
- effective management of time sheets
- Provide support on all procurement processes and adherence to relevant policies and procedure

**Stock Loss Reporting& Review**
- Track monthly cost centre spend to ensure proper management of the departmental budget
- Generate monthly cost control report and report on monthly variances.
- Manage accurate SAP reports and distribute to relevant stakeholders

**HSEQ Compliance**
- Adhere to all HSEQ policies and processes and audit requirements

**Asset Management**
- Ensure that the assets are accurately counted, and the assets register is updated

**Customer Relations Management**
- Ensure effective communication with all Stakeholders
- Build and maintain sound business relationships with other oil companies and key stakeholders

**Location**:

- Isando Distribution Centre**Job Advert Closing Date**: All job adverts close five days after date posted

**Engen’s approved Employment Equity plans and targets will be considered as part of the recruitment process.**

**Important Information**:

- The appointment will be made in line with Engen's Employment Equity Strategy.
- Engen reserves the right not to make an appointment.

**Job Segment**:Manager, Business Manager, Management

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