Assistant Director: Administration

3 weeks ago

Pretoria, South Africa Affirmative Portfolios Full time

**Project Management ~ Office Management**
**Pretoria**
***:
**ASSISTANT DIRECTOR: ADMINISTRATION - PRETORIA**

**R314 968-00 P/A - 12 MONTHS FIXED TERM CONTRACT**

**DUTIES AND RESPONSIBILITIES**:

- **Coordination of budget and administration**
- Facilitate inputs and finalisation of annual budgets and monthly expenditure projections.
- Process transfer payments to implementing agencies.
- Monitoring of monthly expenditure patterns and trends to budget projections.
- Interact with budget coordinators to manage expenditure/cash flow reports.
- **Administration and strategic support**
- Coordinate and monitor the implementation of business plans of the Programme.
- Coordinating inputs and alignments of APP targets, updating of risk register.
- Coordinating inputs and consolidate monthly, quarterly, and annual reports.
- Maintain database of evidence reports and verify for reporting purposes.
- Drafting and editing of submissions (reports, letters, memos, responses, presentations, etc)
- Manage flow of documents.
- **Document’s quality assurance**
- Prepare logístical arrangements and required documentation for the meetings.
- Quality assure all documents submitted to the office of the DDG.
- **Stakeholder engagement**
- Monitor that protocol is correctly observed when dealing with other government, private sector organisations and international counterparts.
- Ensure that information is provided to the relevant stakeholder when the need arise.
- **Projects Management**
- Develop plans for projects allocated to the DDG’s office.
- Manage all projects allocated to DDG’s office.
- Monitor the deliverables and budget expenditure of the projects within the office of the DDG.
- Prepare project reports to the branch meetings.
- **Record Management**
- Keeping records and ensure that they are easily accessible within the chief directorate.
- Maintain filing system within chief directorate.

**KNOWLEDGE**:

- Of Government Policies and procedures.
- Of PFMA and National Treasury regulations.
- Of Programme administration.
- Of strategic planning, budgeting, and monitoring and evaluation.

**SKILLS AND EXPERIENCE**:

- 3 years working experience within administration and a minimum of 2 years as a programme coordinator.
- Budget coordination
- Administrative coordination
- Events management
- Computer literacy (Word, Excel, Internet, PowerPoint)
- Project Management
- Financial management
- Professional communication

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