Accounts Payable Supervisor

6 months ago

Randburg, South Africa Tracker South Africa Full time

**Listing reference**: track_001223

**Listing status**: Online

**Position summary**:
**Industry**:IT & Internet**Job category**:Financial Management**Location**:Randburg**Contract**:Permanent**Remuneration**:Market Related**EE position**:Yes**Introduction**:
Tracker requires the services of an Accounts Payable Supervisor reporting to the Financial Accounting Manager. This position is focused on the Management of Accounts Payable. We require a self-starter who can work in a team environment.

**Job description**:
**KEY DUTIES AND RESPONSIBILITIES**:
**Review of Supplier Payment Recons**
- Review accuracy and completeness of payment recons
- Payment deadlines met
- Ensure all payments are provided for in cash forecast
- Update and Maintain Master Supplier List and History of Payment

**Monthly Planning of All Payments**:

- Preparing and Planning all Payment submissions and payment dates for all Staff
- Communication with the team and business on expected timelines related to payment
- Ensuring that Payment Plans are adhered to and a smooth Payment run each month.

**Ensure Accurate Processing on Month End Accruals**
- Review of all Month End Accruals
- Ensure accurate processing of Month End Accruals
- Review all Expenditure for the month and ensure that all information processed is accurate, valid and complete

**Managing of staff - Accounts Payable Team**
- Keeping personal files of all staff - Daily/weekly/monthly updating of each staff members personal file - positive/negatives recorded and action taken to address
- Productivity Management - Daily/weekly/monthly performance measured, coaching done where needed
- Development - Development plan compiled per clerk -signed and filed - Updates sent to manager
- Performance Management
- Training of all new staff and ensuring that all staff are up to par with current work expectations

**Cash Forecast**
- Review of the Daily Cashforecast
- Ensure that all payments made by the Accounts Payable team are accurately and timeously forecasted
- Ensure that adequate provision of cash has been made for daily forecasting
- Maintaing a central report for all upcoming payments

**Assist in the Managing of Month End Processes**
- Monthly journals and accruals
- IS Reviews
- GL Reconciliation’s
- Month End close off

**IFS Support**
- Provide IFS Support to the Business
- Allocate Parts to Suppliers
- Review allocation of Parts to Trial Balance

**Review and Management of Internal Procedures and Policies**
- Monthly Monitoring of adherance to all Company Policies
- Ensuring Strict adherence thereto of Company Policies
- Review and Update of Current Policies.
- Training of Staff on all relevant Company Polcies

**Review and Sign Off of Internal Commisions, Upfront Commission, Annuities and Fitment Fee**
- Review Calculation and sign off
- Ensure accurate Processing of all Commission related expenses
- Adhoc support and reporting of Commission Related Payments

**Managing Relationships Internally and Externally in terms of Supplier Payments and Buyers**
- Manage relationship with Suppliers and ensuring a best in class delivery of payments, remittances and feedback
- Managing Internal Customer relationships and ensuring that we support the various pillars with in the organisation
- Support Business in the managing of Supplier Relationships

**Ad hoc projects.**

**Minimum requirements**:

- Minumum 5 years’ experience in an Accounting Position
- 2 Years Experience in Supervising, Managing Staff
Degree in Accounting, or equivalent.
- Completed Articles (Beneficial).
- Computer literate: MS Excel, Word and Outlook.
- A very good understanding of financial systems and experience in working on Financial Systems.
- Excellent communication, interpersonal and organizational skills.
- Ability to work under pressure.
- Able to work within a team.
- Ability to identify problems and correct them.
- Sense of responsibility.
- Precision & accuracy.
- Deadline driven.
- Willing to work extended hours - Particularly over month ends

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