Credit Control Supervisor

3 weeks ago

Randburg, South Africa Full Circle Selection Full time
We are recruiting for a Credit Control Supervisor for our Client.

Credit Control Supervisor Duties and responsibilities 
  • To provide support to the Senior Manager of Credit Control in providing strategic direction and leadership to the Credit Control department. 
  • To ensure Collections strategies are aligned and meet compliance with the statutory and regulatory requirements. 
  • Receive, compile, vet and approve all new credit applications.  COD/Terms. 
  • Excellent understanding and interpretation of company financial information (AFS). 
  • Analysing customer credit profiles and implementing strategies to minimize bad debt and improve cash flow. 
  • Assist National credit manager with Hollard insurance variances and obtain required information/documents from customers. 
  • Maintain Debtors database on the system. 
  • Managing the JHB branch debtors age analysis. 
  • Overseeing Legal Handovers and compiling documents for submission.  
  • Approval of monthly rebates and credits. 
  • Approval of all journal entries. 
  • Compile and submit weekly unallocated payments received report. 
  • Ensure credit controllers allocate in accordance with customer remittances. 
  • Do monthly credit controller’s file reviews in line with current processes. Establishing the creditworthiness of customers and keep credit limits in line with trade. 
  • Prepares debtors journals for National credit manager to approve, sign off, then process journals. 
  • Supervises the daily work of the credit controllers and assist with calling overdue debtors where needed. 
  • Assist the team by following up on outstanding payments and resolving any discrepancies. 
  • Compile a monthly report and manage the outstanding POD’s not on the system. 
  • Weekly follow up with internal or external customers on pending account disputes. 
  • Compile debtors overdue reports to the National credit manager on a weekly and monthly basis. 
  • Assist credit controllers where necessary with cashflow forecasts for the month. 
  • Review weekly bank reconciliations done by credit controllers. 
  • Assist as back-up in the cash-office when staff are off. 
  • Responsible for ensuring and managing to deliver a smooth month end cycle run and statement run. 
  • Monitor processing of credit notes, journals and payments 
  • Authorising Credit notes on AX processed by debtors as per approved sign-off docs. 
  • Assist credit manager with review and sign off of monthly file reviews. 
  • Compile weekly unallocated receipts report for credit controllers to process payments. 
  • Ensure timely collection of payments as per Credit Terms 
  • Conduct regular reconciliations of customer accounts and maintain accurate records of transactions. 
  • Assist with sending copy invoices, POD’s, statements to customers. 
  • Assist to process payments, allocation, journals, etc. when a staff member is not at work. 
  •  Responding to client queries timeously. (Internal and external). 
  • Collaborate with sales and RMA to resolve billing issues, returned stock and disputes in a timely manner. 
  • Provide leadership and guidance to the accounts receivable team, fostering a culture of accountability and continuous improvement. 
  • Establish and maintain strong relationships with customers to facilitate collections and resolve issues proactively. 
  • Monitoring the activities of the team, including audit trails and allocation of credits to respective accounts (spot checks). 
  • Coordinate with external auditors and assist with the annual audit process as needed. 
  • Management of POPI ACT register.
  • Managing filing ladies and report monthly on outstanding POD’s not received or loaded to the system. 
  • Conduct meetings with staff on a regular basis to discuss age analysis and overdue accounts. 
Requirements 
  • Matric with Credit management certificate/diploma 
  • Min 5 years’ Credit control supervision/management experience 
  • Knowledge and understanding of legislative acts e.g. NCA &CPA 
  • Excellent time management and planning. 
  • Very organized and disciplined. 
  • Excellent understanding of credit control principles, procedures and processes 
  • Advanced computer proficiency (MS Office – Word, Excel and Outlook) 
  • Excellent verbal and written communication skills 
  • Ability to work under pressure and meet deadlines  
  • Strong knowledge of accounting principles and practices, with proficiency in financial analysis and reporting. 
  • Proven leadership abilities, with experience in supervising a team and driving results in a fast paced environment. 
  • Excellent attention to detail mindset with a focus on accuracy and problem-solving. 
  • Ability to thrive in a collaborative team environment while also working independently to meet deadlines.
If you have the above please forward your CV to kim@fullcircleselection.co.za

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