Management Assistant and Receptionist
4 weeks ago
**Job Duties/Responsibilities will include**:
Ensure visitors and customers are welcomed properly and signed in/out
Manage incoming calls and all queries are dealt with in a timely and efficient manner
Screen and route calls to correct parties
Sort, record and distribute registered & internal mails received from courier
Set up meeting rooms for customer and client meetings/events
Assist in booking conference rooms
Keep reception lobby clean and presentable at all times
Work with building management and cleaning vendor for upkeep of site (e.g. toilet cleanliness, replenish pantry supplies/toiletries, etc.)
Inventory and ordering of pantry and stationery consumables
Perform other duties as assigned
Help to organise meeting room or hotel bookings external to the office, and provide (only when necessary) travel arrangement support
Provide samples coordination support
Diploma
At least 3 years of relevant front office experience in a corporate
Proficient in Microsoft Office (Outlook, Excel, Word)
Excellent communication and presentation skills - must be able to represent the company in a professional and positive way
Good organisation and time management skills
Team player
Able to work independently and proactively with a customer service orientation
Completes assigned tasks accurately and on time
Willing to work after hours when necessary
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