Portfolio Manager

1 day ago


Johannesburg, South Africa Ithemba Property Management Pty Ltd Full time

**Job purpose**:
To manage the revenue and expense management, tenant, building, people and reporting within the Operations department.

**Key performance areas**:
**Revenue & Expense Management**:

- Manage collection of monthly rentals by overseeing BMs distributing statements.
- Manage the expenses within budget by analysing top driver expenses and reporting to the portfolio and PM meetings monthly.
- Manage water leaks and breached meters
- Manage parking audits by reviewing the parking audit process

**Building Management**
- Maintain personal exposure to the buildings by conducting comprehensive monthly
- Manage maintenance process
- Manage monthly/yearly budget pertaining to building maintenance.
- Manage purchases for the buildings against budget, tracking monthly spend
- Manage maintenance work order turnaround times
- Manage the health and safety per portfolio.
- Manage the security systems of the building.
- Improve letting sales by constantly exploring and mining new sales/letting opportunities weekly
- Remain abreast with the competitor sales tactics

**Tenant Management**:

- Oversee the In and Out inspection process.
- Manage tenant complaint resolutions.
- Retain tenants

**People Management**:

- Manage employee life cycle

**Reporting**:

- Generate formal reports for portfolio meetings.
- Interpreting building data from the property management systems.

**Building Maintenance Management**:

- Supervise the month-end change over and restoration of vacant units
- Monitor completion of day-to-day maintenance
- Track and identify recurring maintenance failures
- Oversee fixed asset maintenance

**Inventory Management**:

- Manage monthly stock counts
- Stock variances
- Manage issuing of stock

**Stock Purchasing Management**:

- Manage purchasing of stock within budget by completing annual stock plan
- Source suppliers
- Purchase Order
- Reconcile purchase orders

**Qualifications**:

- NQF 6 in Property Management and/or Operations advantageous.

**Functional experience**:

- 5 years’ experience in property management or operations management is essential

**Management experience**:

- 3 years’ experience in managing a building operations team is essential

**Leadership competencies**:

- Team leadership

**Technical / functional competencies**:

- Operations techniques
- Collections policy adherence
- Facilities management

**Generic competencies**:

- Data analysis and interpretation
- Written and verbal communication
- Planning and organising
- Problem solving
- Planning and organising

**How to apply**

**Deadline**:

- 13 Dec 2024

**Job Type**: Permanent

License/Certification:

- Drivers License (required)


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