Portfolio Manager
7 months ago
**Job purpose**:
To manage the revenue and expense management, tenant, building, people and reporting within the Operations department.
**Key performance areas**:
**Revenue & Expense Management**:
- Manage collection of monthly rentals by overseeing BMs distributing statements.
- Manage the expenses within budget by analysing top driver expenses and reporting to the portfolio and PM meetings monthly.
- Manage water leaks and breached meters
- Manage parking audits by reviewing the parking audit process
**Building Management**
- Maintain personal exposure to the buildings by conducting comprehensive monthly
- Manage maintenance process
- Manage monthly/yearly budget pertaining to building maintenance.
- Manage purchases for the buildings against budget, tracking monthly spend
- Manage maintenance work order turnaround times
- Manage the health and safety per portfolio.
- Manage the security systems of the building.
- Improve letting sales by constantly exploring and mining new sales/letting opportunities weekly
- Remain abreast with the competitor sales tactics
**Tenant Management**:
- Oversee the In and Out inspection process.
- Manage tenant complaint resolutions.
- Retain tenants
**People Management**:
- Manage employee life cycle
**Reporting**:
- Generate formal reports for portfolio meetings.
- Interpreting building data from the property management systems.
**Building Maintenance Management**:
- Supervise the month-end change over and restoration of vacant units
- Monitor completion of day-to-day maintenance
- Track and identify recurring maintenance failures
- Oversee fixed asset maintenance
**Inventory Management**:
- Manage monthly stock counts
- Stock variances
- Manage issuing of stock
**Stock Purchasing Management**:
- Manage purchasing of stock within budget by completing annual stock plan
- Source suppliers
- Purchase Order
- Reconcile purchase orders
**Qualifications**:
- NQF 6 in Property Management and/or Operations advantageous.
**Functional experience**:
- 5 years’ experience in property management or operations management is essential
**Management experience**:
- 3 years’ experience in managing a building operations team is essential
**Leadership competencies**:
- Team leadership
**Technical / functional competencies**:
- **Operations techniques**:
- **Collections policy adherence**:
- **Facilities management**
**Generic competencies**:
- Data analysis and interpretation
- Written and verbal communication
- Planning and organising
- Problem solving
- Planning and organising
**Job Type**: Permanent
**Salary**: R35 000,00 - R40 000,00 per month
License/Certification:
- Drivers License (required)
Ability to Commute:
- Johannesburg, Gauteng (required)
Ability to Relocate:
- Johannesburg, Gauteng: Relocate before starting work (required)
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