Financial Receivables

2 weeks ago

Cape Town, South Africa Glasshouse Recruiting Full time

**Requirements**:

- Tertiary Certificate or degree in accounting, finance, or a related field (or equivalent experience)
- Institute of Certified Bookkeepers (ICB) Qualification; OR BCom
- 5+ years’ experience in a similar role
- Proven experience as a receivables administrator, accounts receivable clerk, cashbook managements or similar role
- Sound knowledge of accounting principles and financial regulations and internal controls
- Proficient in using financial software and Microsoft Office suite, particularly Excel
- Strong analytical skills with the ability to interpret financial data and generate meaningful reports
- Excellent attention to detail and accuracy in data entry and record keeping
- Exceptional communication and interpersonal skills to liaise with internal teams and external stakeholders
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment
- Problem-solving mind-set and the ability to handle customer inquiries and disputes professionally
- Knowledge of collection techniques and familiarity with collection laws and practices is an asset
- Understanding of banking procedures and familiarity with online banking platforms

**The main purpose of this position**:
As a Financial Receivable Administrator, your primary responsibility is to manage and maintain the company’s financial receivables. You will be responsible for ensuring the accurate and timely processing of customer invoices, monitoring outstanding receivables, and coordinating collections activities. Your role will involve working closely with internal teams, customers, and external stakeholders to optimize cash flow and maintain healthy financial relationships.

The Cashbook Administrator is responsible for overseeing and maintaining the cashbooks of the company. This role involves accurately recording and reconciling financial transactions, managing cash flow, and ensuring compliance with internal controls.

**Duties & Responsibilities**:
**Financial Receivables**:
Invoicing and Billing:

- Generate and distribute accurate customer invoices for export customers in a timely manner
- Ensure invoices are correctly coded, properly authorised, and comply with contractual terms and company policies
- Resolve any billing discrepancies or issues promptly and communicate with relevant parties to address concerns

Receivables Management:

- Monitor and reconcile customer accounts to ensure accurate and up-to-date receivable balances
- Track and analyse customer payment trends, identify delinquent accounts, and take appropriate actions to minimize outstanding balances
- Prepare and distribute periodic receivables reports to management, highlighting key metrics and trends

Collections and Payment Processing:

- Follow up on overdue payments and resolve outstanding issues
- Process customer payments, ensuring accurate allocation and recording.
- Send out accurate monthly statements of accounts

Customer Relations:

- Serve as a point of contact for customer inquiries, providing exceptional customer service and maintaining positive relationships
- Collaborate with sales and customer support teams to resolve customer issues, disputes, and payment discrepancies in a timely manner

Reporting and Analysis:

- Prepare regular reports on receivables aging, and collection metrics for management review
- Analyse receivables data to identify trends, evaluate performance, and recommend process improvements for optimizing cash flow

Systems and Process Improvement:

- Utilize financial systems and software to streamline and automate receivables processes
- Identify areas of improvement in receivables management, suggest process enhancements, and contribute to system implementation projects

**Cashbook Management**:
Cashbook Management:

- Maintain and update cashbooks, recording all cash receipts, payments, and bank transactions accurately and timely
- Reconcile cashbook entries with bank statements and resolve any discrepancies or issues promptly

Bank and Account Reconciliation:

- Reconcile cashbook balances with bank statements, ensuring accuracy and identifying any discrepancies or errors
- Investigate and resolve variances between cashbook and bank records promptly, liaising with relevant parties as necessary
- Prepare bank reconciliation statements and reports for management review

Compliance and Internal Controls:

- Assist with internal and external audits, providing necessary documentation and explanations related to cashbook transactions

Process Improvement:

- Identify opportunities for process improvements in cashbook management, including automation, standardization, and efficiency enhancements
- Collaborate with cross-functional teams to implement process changes and drive continuous improvement initiatives

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