Personal Technical
3 months ago
A multi discpline maintenance and facilities management company is looking for a vibrant star to join & grow with the company.
We are looking for a responsible Personal Technical & Commercial Assistant to provide personalized secretarial, technical and finance related administrative support in a well-organized and timely manner. You will work on a variety of tasks related to manager’s working life and communication.
**Responsibilities**
- Produce quotes for clients (SAGE)
- Source office supplies
- Produce reports, presentations and briefs
- Shift Roster maintenance
- Ensure all job cards are filed
- Interviews
- Inductions
- Proof reading reports/MOPs
- Site meeting minute taking
- Sorting out office equipment
- Documenting serial numbers of devices
- Overtime submissions
- Operational spares/tools ordering
- Produce and Maintain Safety Files
- Health & Safety
- Adhoc small Project Management
- Vehicle Management
- Attending site meetings
- Creating training & procedure manuals
- Miscellaneous tasks for regional manager
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take dictation and minutes
**Skills**
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organisational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Financial or project management diploma or certification.
- Health and Safety management experience would be considered an advantage
**Job Types**: Full-time, Temporary
**Salary**: Up to R14,000.00 per month
**Education**:
- Diploma (required)
**Experience**:
- Admin related: 1 year (preferred)
- Financial administration: 1 year (required)
- project management or other technical: 1 year (preferred)
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