Office Manager

3 weeks ago


Westville, South Africa iX Online Full time

**Key Responsibilities**:
**Property Management**:

- Oversee daily property operations, ensuring compliance with regulations and company standards.
- Conduct regular inspections of the property adhering to HSE requirements and company standards.
- Coordinate property maintenance and manage breakages, ensuring timely repairs and service.
- Respond to ad-hoc tenant queries promptly and professionally.
- Maintain positive relationships with tenants, addressing concerns and feedback.
- Check lease expiry dates for tenants, preparing renewal documentation as necessary.
- Manage the front desk by welcoming guests, screening calls, taking messages, handling deliveries, gate and front door control.
- Manage hot desk and meeting room bookings, optimizing space usage and ensuring availability.
- Maintain the office parking schedule, ensuring efficient allocation and usage.
- Manage procurement of office supplies, ensuring availability and cost-effectiveness.
- Monitor inventory levels and coordinate reordering as needed.
- Supervise and support a small team of property staff.
- Process property invoices and manage tenant billing, ensuring accuracy and timely payments.
- Take water and electricity meter readings and submit reports in a timely manner.
- Maintain the HSE file, ensuring compliance with safety regulations and protocols.
- Conduct regular safety audits and implement corrective actions as needed.

**Canteen Management**:

- Oversee the on-site canteen's day to day operations.
- Coordinate and manage on-site functions hosted by the canteen.
- Create and send quotes for on-site events to customers.
- Perform stock takes and manage shopping for ingredients, ensuring a well-stocked canteen.
- Explore innovative ways to enhance the menu with new items once approved.

**Requirements**:

- Gr.12/School leaving certificate is a minimum requirement
- A business qualification/certificate is a bonus.
- Drivers license and own vehicle is essential
- Must reside in the KZN province within close proximity to Westville.
- Proven experience as an Office Manager or in a similar role is essential.
- Previous events management experience is a bonus.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficient in Google Docs, Drive and Slides.
- Knowledge of health and safety regulations is a plus.
- Ability to work independently and as part of a team.
- Must be self-managed and be a good problem solver.


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