Field Service Project Manager

7 months ago

Kempton Park, South Africa FLSmidth, Inc. Full time

Do you want to make a difference in the world and contribute to a sustainable future?

We believe we can develop the technology and gain the know-how to make a difference. It’s a big responsibility, and we are committed to making an impactful positive change. We need your skills, curiosity, and drive for change to fulfil our goal. Together, we enable our customers to produce the materials and technology needed for a better future.

Come see the FLSmidth difference.

Department

SSAMESA - Professional Services.

Reporting to the Manager, Project & Admin Support

Role Purpose:

- Prepare Field Service project proposals/tenders for refurbishments including the technical and commercial aspects of the proposal. Shutdown Management including vendor supply, customer site-based projects within in SSA, CA & WA. This is a site-based role.

**Responsibilities**:

- Attend site meetings for scope clarification;
- Call proposal kick off meetings; ensure all documents and technical requirements are submitted to all relevant parties before the kick-off meeting
- Ensure that the Scope of Work is properly defined in conjunction with the client, accounts manager, technical services, field service engineers, workshop and engineering;
- Review the inquiry documents for special requirements - special materials/specifications.
- Prepare assessment of the technical, financial, schedule or any other unusual risks associated with a proposal.
- Compile a proposal & schedule for tender, with deadlines
- Obtain quotations from various sub-suppliers and workshop from the official vendor’s list
- Compile and keep updated proper proposal documentation and signed costing model.
- Ensure that cost estimate are accurate and in line with the Scope of Work’ and official margins and mark-ups are adhered to.
- Review the Terms and Conditions of Contract and liaise with the commercial and finance departments;
- Review tender returnable documents and liaise with HSEQ/Logistics & Procurement departments for input required
- Submit proposals/tenders and negotiate the final Scope of Work and Conditions of Contract;
- Arrange a kick-off meeting with all the internal stakeholders (engineering, procurement, quality control and cost control) on Contract Award;
- Compile a post proposal report and close out meeting after submission of tender - high light shortfalls and problems.
- Maintain knowledge of approved company vendors, estimating methods as well as project execution procedures.
- Ensure sign off procedures are followed and sufficient time (at least 48 hours) is allowed for signatures.
- Adhere to all company policies and procedures.
- Ensure proper proposal schedule is kept and priorities set for own area of responsibility.
- Accountable for project scope within the agreed time and cost
- Provide leadership and co-ordination for the project team
- Provide liaison between project team/clients/contractors/authorities/other stakeholders
- Act as a catalyst in anticipating and overcoming problems
- Identify and manage resources
- Responsible for all activities to RFC (Ready for Commissioning) of new production facilities
- Draw up, agree and manage the plan of execution
- Report on project progress to senior management and client
- Demonstrate leadership and sound technical experience
- Anticipate engineering problems and implement workable solutions.
- Manage Shutdowns (site corrective maintenance/ breakdowns and upgrade and general plant shutdown work)
- Set up Project Plans and budgets and schedules
- Ensure required parts and tools are on site
- Source drawings
- Manage resources - transport, Tools & Equipment, Human
- Shutdown Site manager
- Liaise with sub-contractors for site work
- Execute upgrade projects within time and budget
- Define technical scope of work
- Regular feedback to Management
- Detailing of materials, consumables, spares, tools, etc. for onsite work
- Expediting supply of spares, consumables, external labour etc.,
- Monitor and utilisation of labour supplier availability
- Compile and present project data packs after completion.
- Manage special projects for Service Department and Service Centre
- Interaction with Client on Shutdown - requirements / scope / delays
- Accurate tracking of project and impact management
- Detail leads and lags
- Supply contract management, including manufacturing and vendors
- Manage site execution as site manager
- Extensive time from site on project execution

What you bring
- Engineering qualification Mechanical / Electrical preferable (Degree/ B Tech, or equivalent diploma qualification including a trade qualification)
- 5 to 8 years’ experience working in a similar position would be advantageous.
- 5 years project management experience
- 5 to 10 years Field Service experience
- 3 years relevant experience of the NEC or/and FIDIC contract and its requirements
- Project Management Qualification

Position Specific / Technical Competencies
- Site and commissioning experience
- Proposal

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