Event Management-Logistics and Coordination

3 weeks ago

montague gardens Western Cape, South Africa West Coast Personnel Full time

Qualifications:

  • Previous experience in event logistics, stock management, and expo planning.
  • Strong organizational and coordination skills.
  • Excellent communication skills for effective interaction with vendors, event organizers, and team members.
  • Proficiency in database management and data collection.
  • Ability to handle multiple tasks simultaneously and work under pressure.
  • Detail-oriented and committed to delivering high-quality event experiences.

Responsibilities:

  • Design and implement eventing and training across for the company
  • Manage internal communication activities
  • Organise events such as product launches, training and company experiences
  • Design, plan and co-ordinate company staff, customer events/experiences.
  • Manage invitations, budgeting, event planning and execution.

Training Event Logistics:

  • Coordinate training stock and shipments to ensure timely delivery.
  • Manage operational event elements: lighting, sound, and projector facilities for training events.
  • Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

  • Manage merchandise stock and inventory efficiently.
  • Production quotes, vendor co-ordination and distribution.

Expo Planning & Logistics:

  • Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
  • Maintain communication with event organizers to ensure all requirements are met.
  • Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
  • Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

  • Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

  • Facilitate the collection of customer contact details at events.
  • Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

  • Brand marketing/eventing/event management experience
  • Experience in marketing, advertising and communications

Skills:

  • Creative and energetic
  • Attention to detail
  • Ability to manage and collate budgets
  • Time and project management skills
  • Good verbal and written communication

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