Administrator: Projects

4 weeks ago

Centurion, South Africa BCXP Full time

Business unit, Department, Reporting Business Unit Cloud Platform Services (CPS) Department ITSS Reports to Ops Manager: Quoting and Fulfilment Grade/Level OP1
Core Description
To provide administrative support during the execution of IT projects. This includes the scheduling of meetings, maintenance of databases, monitoring project progress and general project administration. Key Deliverables / Primary Functions
- Schedule and coordinate project meetings and workshops, securing meeting rooms and the applicable equipment required.
- Prepare agendas, attendance registers and relevant documentation for meetings; take minutes at meetings and distribute to relevant parties.
- Type up project documentation and create and maintain project files to ensure that both hard and soft copies of documentation are always up-to-date and available.
- Continuously follow-up on project deadlines and issue status reports and provide detailed feedback to team members on project status, as and when required.
- Coordinate travel arrangements inclusive of flights, car hire, accommodation, and forex.
- Compile and consolidate project timesheets and file for record keeping.
- Assist the Project managers and management with the monthly WIP recons and inputs
- Organise all stationery and supplies for the relevant project.
- Assist in the gathering of initial project information and register the project on the relevant systems.
- Maintain and up-to-date and accurate project register with regards to risks, lessons learnt, etc.
- Deliver PWA and SharePoint data steward administration support Core Functional Skills & Knowledge Computer Literacy Administrative Communication Documentation Management Time management PWA Administration Core Behavioural Competencies Culture Match Job Match Relating and Networking Working with people Delivering Results & Meeting customer expectations Analysing Presenting and Communicating information Minimum Qualifications NQF 4: Grade 12 National Diploma Additional Education -Preferred /Advantage Experience

2 years’ experience in Project Administration or relevant similar field. Certifications Professional Memberships in Relevant Industry Level of Engagement & Span of Control Span of Control 0 Level of Engagement Interact with similar levels at client and various stakeholders within BCX
Special Requirements / Employment Condition Workplace / Physical Requirements Hybrid Remote Worker Non-Billable

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