Sales Administration Supervisor

7 months ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 72331

**Job Type**
- Permanent

**Job Title**
- Sales Administration Supervisor

**Computer Skills**
- JD Edwards,MS Excel,MS Outlook,MS PowerPoint,MS Word

**Industry**
- Engineering

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng
- REPORTING TO THE COMMERCIAL MANAGER- JOB PURPOSE:
- To provide supervision of the administration team with respect to order entering and processing.- JOB FUNCTION:
- Sales Administration:
- Generate/ update sales reports on a weekly basis and update price lists and distribute as required- Monitor Credit Hold Report on a weekly basis to ensure dispatch takes place on time- Follow up on payments to ensure payment is received on time- Maintain sales category codes- Approve AM hold codes on JDE within 24 hours- Manage supply contracts with mining houses as per SLA- Match packaging and transport costs to quoted rate- Respond to commercial queries as required- Quotations:
- Save all quotes and supporting documents correctly as per departmental procedures- Maintain contact with key stakeholders regarding possible orders or status of proposals- Follow up on all major quotations and tenders as per the business process- Approve quotes as per business process and within 24 hours- Customer Liaison:
- All queries/complaints are handled to customer satisfaction- External and internal customer orders and queries are managed to ensure that expediting is in accordance with set standards- LNs are approved/rejected within 7 days as per business process- General Administration:
- Distribute weekly and monthly reports by due date- Respond to queries on debtors book updates and expediting to satisfaction- Manage Team:
- Adhered to Company HR /Disciplinary policy- Project are managed weekly with relevant staff and ensures that team adheres to correct process at all times- Performance management is completed for team by review dates, approve development plans and support team in achieving these plans-
**Inherent Requirements**
- QUALIFICATION & REQUIREMENTS:
- Grade 12- At least 5 years relevant administration experience in a similar environment- 1-year supervisory experience would be advantageous- Attention to detail, quality orientated, follows up, customer focused, builds a successful team, problem solver, good communication, planning and organising skills- Proficient in Microsoft Office Suite (MS Word, Excel, PowerPoint and Outlook) and JDE would be advantageous-
**What Qualification**
- Matric

**Minimum Qualification**
- Matric

**Status**
- Available

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