Executive Secretary

WHAT WE ARE LOOKING FOR

The **Executive Secretary **is responsible to provide support relating to administrative duties, stakeholder relations, reporting and housekeeping in the respective area.

**KEY PERFORMANCE AREAS**:
**Administration**
- Support the CEO’s office in all administrative and organisational matters
- Coordination of information flow on national and international management
- Organise and schedule appointments and meetings
- Arrange travel, accommodation and vehicles bookings
- Arranges complex and detailed travel plans and schedules
- Preparation of meeting venue and minutes taking
- Draft and formulate correspondence and execute
- Monitor and follow up on outstanding matters
- Monitor and follow up of project related support
- Daily diary management
- Follow up on outstanding payments, orders and requisitions
- Printing of data and information
- Directing courier services to relevant area within the various RDM sites
- Capturing of data and information
- Generate and /or compile reports on a daily, weekly and monthly basis
- Preparation, compiling and binding of variety of documents as specified for input or circulation i.e. meeting materials, communication, presentations
- Sorting, indexing and filing of data and information
- Manage proper record keeping of valuable and / or frequently required information
- Coordinate the office cleaning activities and staff
- Safely keep official and organisation’s records

**Establishing and maintaining relationships**
- Extensive experience in interacting with Top Management
- Experience in Stakeholder Relationship Management
- Developing and maintaining constructive and cooperative working relationships and networks with internal and external stakeholders
- Ability to network with Executive Secretaries of other organisations
- Ability to network with Political Structures and their respective offices in South Africa
- Communicate with people outside the organisation and represent the organisation to customers, the public, government and other external sources using various communication methods
- Receive and direct messages and other communication for relevant stakeholders’ attention and execution
- Facilitate and manage meetings for the Managing Directors
- Trusted person and liaison member of the team
- Accessible beyond office hours

WHAT QUALIFICATIONS YOU SHOULD HAVE
- Grade 12
- Minimum: Diploma in Secretarial / Office Management or equivalent qualification
- English proficiency - verbal and written
- At least 5 years’ experience in a similar role
- Relevant computer skills (MS Office and SAP)
- Report writing skills
- Problem solving skills
- Administrative skills
- Excellent communication skills

WHAT WE OFFER YOU
- Market related salary
- Medical aid
- Pension fund
- 13th Cheque
- Incentive Bonus

WHO WE ARE

Impact and cover - the Weapon and Ammunition Division's portfolio includes solutions for threat-appropriate, effective and accurate firepower as well as comprehensive protection. Whether on land, at sea or in the air, Rheinmetall supplies impressive systems that ensure superiority on the battlefields and operational areas of today and the future. The division is divided into three business units: Weapon and Munition, Propulsion Systems and Protection Systems.
- As an integrated technology group with more than 25,000 employees worldwide, the listed Rheinmetall AG stands for a strong, internationally successful company that operates in various markets with an innovative range of products and services. As a renowned development partner and direct supplier to the global automotive industry and a leading international systems provider for security technology, Rheinmetall draws on its high level of expertise in its basic technologies to address long-term megatrends, identify viable new markets with high growth potential and develop innovative solutions for a safe and liveable future. The focus on sustainability is an integral part of Rheinmetall's strategy. The company aims to achieve CO2 neutrality by 2035.