Branch Administrator

3 days ago

Kempton Park, South Africa MES Full time

**POSITION**:Branch Administrator

**FOCUS GROUP**:FLAM

**LOCATION**:MES Kempton Park

**REPORT TO**:Branch Manager and doted line reporting to Donor Finance Controller

**JOB PURPOSE**

**DUTIES AND RESPONSIBILITIES**

**Admin**
- Oversee the office administration in terms of telephone management and ensure staff has access to the needed stationery and office supplies.
- Manage the vehicle fleet logbooks and service plan.
- Do regular vehicle inspections.
- Oversee the kitchen, security, drivers and cleaners’ schedules.
- Record all maintenance needs and liaise with branch manager for action.

**Finance**
- Initiate payment requests with approval from branch level.
- Custodians of petty cash and prepares petty cash reconciliation.
- Monitor receipts book, debit card expenses and petrol cards with logbooks.
- Receiving payments requisite to load to bank for authorisation[LP1].
- Prepare a schedule for banking, deposit cash in the bank, and provide a copy of the deposit slip to the debtors’ department.
- Viewing rights on Sage to assist fundraising and branch level on the budget costing and donor reporting.
- Goods in kind management schedule to be prepared and signed off at the branch.
- Make payments arrangement and payment terms liaising with suppliers.
- Initiate supplier invoices to be uploaded on receipt bank/ Sage receipt.
- Following up with HO on customer or donor invoices and statements
- Supporting and administrating branch debt collection.
- Providing information and documents as when required by the Head Office.

**HR**
- Leave processing and leave recon in liaison with head office. Ensuring that leave is captured on the system.
- Oversee staff logbook.

**Procurement**
- Administration of food procurement for the shelter within budget for a branch.
- Administration of procurement of food parcels within budget monthly for a branch.

**M&E**
- Liaise with M&E to remind staff of reporting deadlines on statistics and M&E reports.

**IT**
- Report IT-related challenges to head office for assistance.

**REQUIREMENTS**

**REQUIRED QUALIFICATION & KNOWLEDGE**

Matric is a must.

Diploma or Degree in finance or accounting will be an added advantage.

Five years’ experience within office administration.

Staff management experience; at least 5 years.

Experience in financial administration or petty cash management.

MS Office Suite

Driver’s license

**COMPETENCIES**:

- Advance skills in administration
- Deadline driven.
- Effective planning
- Teamwork
- Leadership
- Attention to detail.
- Time management
- Conflict management
- Communication

**Job Type**: Permanent

**Education**:

- Diploma (preferred)

Ability to Commute:

- Kempton Park, Gauteng (required)

Ability to Relocate:

- Kempton Park, Gauteng: Relocate before starting work (required)

Application Deadline: 2024/02/23
Expected Start Date: 2024/04/01

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