Buyer / Procurement Officer (Interim)

7 days ago

Durban, South Africa Vopak Full time

Durban
Procurement
40 hours

**Description of**
**this vacancy**:
**Purpose of Position**

The Buyer will be responsible for the buying and ordering of goods, services and other expenditures for the Operating Company (e.g. machinery, equipment, tools, parts, supplies and services) in line with the procurement policy and contracts.

The Buyer will also be responsible to ensure availability of the specified goods and services according to the functional, budget and planning requirements of the internal customer / budget owner.

**Task & Responsibilities**

**Plan and Budget**
- Support the Manager Sourcing & Procurement in performing spend analyses, contract analyses, categories review and proposes actions & initiatives to include in the annual TPP and budget process.

**Buying**

Buying of goods and services below R400, 000.00 which entails:

- Requesting quotes from single or multiple suppliers and subsequently leading awarding process. Typical activities are: request for quotations, call offs from framework agreements, negotiate best price and conditions, and secure on time delivery.
- Execute all purchasing within the OpCo in accordance with the Tactical Procurement Procedure, policies and operational excellence standards.

**Purchase 2 Pay (P2P)**
- Effectively execute and coordinate the relevant Sourcing & Procurement steps in the P2P process (Request, Approve, Order, Expedite and Receive) in order to get the right service/product at the right place at the right time.
- Effectively use the supporting ERP system.

**Tendering**
- If required, support the manager Sourcing & Procurement - _for purchases larger than R400,000 without framework agreement_ - in the execution of an optimal supplier selection process such as: conduct internal and market analysis, determine selection criteria, develop and evaluate RFI and RFP, execute clarification meetings, communicate to bidders and cooperate with internal business partners.

**Contract Management**
- Ensure in consultation with manager S&P the proper implementation and follow-up of relevant procurement contracts
- Facilitate visibility and availability of contracts
- Ensure adequate usage of contracts
- Ensure that supplier contracts are managed in line with the specifications of the Procurement Policies and
principles (compliance).
- Evaluate and improve use of contracts and decide on contract development together with stakeholders (e.g. termination or modification).

**Supplier Management**
- Contribute in structurally managing the supplier base together with the manager Sourcing & Procurement and internal stakeholders by periodically monitoring, evaluating and improving supplier performance as part of the Supplier Management Program.
- This mínimally includes the tiering of supplier base, measuring performance of critical suppliers, participating in evaluation meetings and executing improvement program.

**Performance Measurement**
- Understand and periodically measure and analyse processes and their performance/results by measuring global and local KPIs (e.g. P2P, savings, contractor safety, etc.).
- Provide recommendations to improve the performance.

**Process Management & Improvement**
- Support in the continuous improvement by understanding and analysing processes, identifying and implementing process improvement actions.

**Qualifications & Experience Required**
- Relevant Tertiary qualification
- Minimum 3-5 years of demonstrable experience in procurement, preferably in the oil and gas industry
- Solid working knowledge of contract law
- Proven demonstrable competency with ERP system, Oracle Cloud preferred
- Strong negotiation, influencing, collaboration and partnering proven working ability

**Skills, Knowledge & Competencies Required**

**Skills Required**:

- Purchase Order Management
- Tendering Process Management
- Negotiations
- Contract Development
- Contract Management
- Supplier Management
- Technology & Administration
- Functional & Technical Specifications
- Process Improvement
- English Literacy

**Competencies**:

- Customer Orientation
- Quality Orientation
- Results Orientation
- Business Context Awareness
- Problem Analysis & Judgment
- Communication & Listening
- Persuasiveness & Negotiation
- Planning & Organizing
- Networking
- Teamwork

**Are you the Buyer/Procurement Officer (Interim) that we are looking for?

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