Administrative Assistant
2 weeks ago
**Office Administration ~ PA (Personal Assistants) ~ Reception**
**JHB South**
***:
**Administrative Assistant - Johannesburg - 1 to 2 months Temporary Assignment - Salary 20K to 25k**
**Main Purpose**
The purpose of this role is to provide administrative and secretarial support to the social workers and the Group
**Key responsibilities for Reception and Secretarial**
- Reception and secretarial duties
- Manage reception area and attend to clients awaiting appointments
- Operate all switchboard and messaging requirements
- Manage and coordinate counselling sessions and community appointments
- Liaise with medical aids
- Organise transport as required
- Take minutes in meetings and distribution thereof
- Manage venue and facilitator bookings for meeting and functions
- Ensure venues have the necessary equipment (i.e. flip charts, projectors etc.)
- Capture relevant data into Social Services system
- Manage annual registration for social workers
- Submit invoices to finance
- Calendar management for Group Manager: Social Services as required
- Tracking of CPD points for social workers
**Office Management duties**
- Provide instruction and direction to filing clerk, admin staff and cleaning staff
- Coordinate workflow between social workers and admin staff to ensure timeous submissions of statistics
- and reports
- Compile relevant reports, budgets, statistics, spreadsheets and generate presentations
- Liaison with suppliers, trainers, speakers and facilitators
- Update SOPs
- Function arrangement including sending invitations, newsletters and allocation lists
- Ad hoc duties
- Filing, photocopying
- Ensure tearooms are well stocked
**Ad hoc duties**
- Log calls with maintenance or housekeeping when necessary
- Update and maintain staff birthday lists
**Ethics & Customer Service**
- To keep all work-related matters strictly confidential
- Ability to deal compassionately and professionally with all beneficiaries and stakeholders
Work around deadlines
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