Head: Afs Insurance Group Secretariat

5 days ago

Johannesburg, South Africa Absa Bank Limited Full time

Bring your possibility to life Define your career with us
- With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary

Provide complex advice and support in ensuring statutory requirements relating to the Company's Act are complied with.

**Job Description**:
Accountability: Stakeholder engagement
- Act as the primary point of contact for the portfolio of companies.
- Establish trust and credibility by demonstrating knowledge of key areas within the AFS portfolio.
- Act as a trusted advisor on ICC related matters and provide guidance to the boards and/or committees on relevant regulatory matters.
- Engage with relevant members of management, and the Group Secretariat team in alignment with relevant stakeholders to ensure effective calendar planning, meeting logistics and distribution of board and committee papers.
- Collaborate and contribute to the preparation of the companies’ annual financial statements and be accountable for the approval and distribution thereof to relevant stakeholders such as the Regulators.
- Work closely with Compliance to ensure the boards proactively and effectively comply with all relevant legislation and best practices.
- In regard to board and/or committees, liaise with relevant Chairman and other colleagues regarding the items referred to above.
- Manage the system of distribution of papers (Diligent) and ensure appropriate quality, availability and risk controls in relation to such system.
- Liaise with pack contributors and ensure appropriate training with a view to quality products.
- Access global and local practices, industry best practice and optimise the benefit of engagement with others in the field including in the Group Secretariat team.

Accountability: Board and Committee meetings
- Act as the Secretary to the nominated boards and/or committees.
- In particular:

- Take accurate minutes at all meetings and distribute them timeously (within 7 days);
- If required, prepare a summary of the board and/or committee meeting for dissemination to the members (first submitting to seniors in the Secretariat team and thereafter to the Chairman of the board and/or committee, within 3 days of the meeting (or sooner if required);
- Identify all matters arising, verify these and distribute them to relevant stakeholders within 7 days of the meeting;
- Attend to the drafting of meeting agendas in consultation with the board and/or committee Chairman and the responsible executives to reflect the matters for discussion at each meeting;
- Update the board and/or committee forward planners;
- Distribute the agenda in advance of the meeting to the Chairman of the board and/or committee, for comments;
- Distribute the minutes well in advance of the meeting pack being distributed to the Chairman of the board and/or committee, for comments;
- Coordinate the preparation and distribution of meeting packs;
- Load agendas and papers on Diligent;
- Check that all logístical arrangements have been made in relation to the meeting (technology to be used; invitations to presenters; PDF extracts of the pack for presenters; etc);
- Obtain the timeous signature of the board and/or committee Chairman on the approved minutes;
- Coordinate the preparation of the annual meeting schedules;
- Assist with incoming queries related to the board and/or committee.

Accountability: Corporate Governance
- Ensure that the Group Governance Framework, ICC Governance Framework, and Legal Entities and Directors Policy is applied to all entities within the assigned portfolio.
- Coordinate Board succession planning by ensuring that Board Succession Planning is discussed at least annually.
- Upon the exit or appointments of new directors, update the information on all company documents and advise the requisite authorities, regulators including but not limited to Prudential Authority, Financial Sector Conduct Authority, CIPC, South African Reserve Bank
- Make available to new members of the board and/or committee a suitable induction process and, for existing members, ongoing training where appropriate including developments and trends in regard to the mandate of the board and committee and as arranged with the Chairman.
- Identify Corporate Governance trends and training topics and ensure that the board and/or committee members are trained on a regular basis.
- Ensure directors and members are informed of changes in legislation as may be appropriate.
- Review board charters and terms of reference for relevant committees from time to time having regard to governance, operational and policy requirements and particular regulations / governance requirements.

Accountability: People Management
- Supervise direct reports to ensure effective daily operations.
- Develop a high performing team by

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