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Portfolio Administrator 2023-15

2 months ago

Johannesburg, South Africa H2R Africa Full time

Project Management certification

Prince 2 Foundation

+ 5 years experience in a global IT environment

SAP experience
- Maintaining and monitoring overall programme, project schedules, work hours, budgets and expenditures.
- Organizing, attending, and participating in stakeholder meetings.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Ensuring project deadlines are met.
- Determining project changes.
- Providing administrative support as needed.
- Undertaking project tasks as required.
- Developing project strategies.
- Assess project risks and issues and provide solutions where applicable.
- Ensure stakeholder views are managed towards the best solution.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Identify, analyse and manage IM integration requirements / opportunities.
- Accurately track and report progress to the Senior stakeholders.
- PMO governance on site which includes tailoring of projects.
- Good Financial background of general accounting principals
- Good communication skills
- Interpersonal effectiveness: cross-cultural, cross-level
- Self-driven and hardworking, get things done.
- Excellent documentation control
- Excellent coordination/follow up on project admin functions.
- Manage invoicing with vendors and submit for GPS processing.
- Assist with Timesheet System maintenance, weekly timesheet signoffs, month end closure, working with GPS.
- Assist Project Manager with all financial support required across Project financials and recoveries.
- Book all travel required including managing cost recovery.
- Creation of new projects in Empower portfolio management tool.
- Maintain project documentation as required.
- Book vehicles for project team when required.
- Arrange team building activities when required.
- Order PPE when required.
- Create Cognibox tasks for contractors.
- Assist with Contractor onboarding.

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