Procurement Officer

3 weeks ago

Boksburg, South Africa Ann Swann Personnel Services Full time

**2024-01-26 - 2024-02-25**

**CONTRACTOR**

**JHB001832**

**LOGISTICS, WAREHOUSE & FREIGHT**

**Gauteng**, Boksburg**

**R 19 000.00 - R 23 000.00 Monthly Cost To Company**

**Duties and Responsibilities**

**HSE and Quality Management**:

- Comply to Legislation as set out in the OSH Act and to organisational standards.
- Address workplace hazards and risks.
- Comply with requirements of the Integrated Management System.
- Refer to IMS Responsibilities and Authorities - Document reference SDOSA-HR-3-01-M
- Comply to Legislation as set out in the Foodstuffs Disinfectants and Cosmetics Act and all other relevant Food legislation, regulations and organisational standards.

**Finance Management**:

- Ensure controls are in place to mitigate department risks.
- Monitor and control costs in area of responsibility.
- Protect company assets (working capital & fixed assets).
- Minimise waste and rework.
- Ensure Compliance to internal policies and procedures.

**Customer & Supplier Relationship**
- Liaise with a range of internal and external stakeholders.
- Foster and maintain internal and external stakeholder relations.
- Develop and manage strategic supplier relationships to meet business objectives.
- Liaise with a range of suppliers.
- Foster and maintain supplier relations.
- Interact with internal stakeholder.
- Interact with Suppliers.
- Request quotes from approved suppliers.
- Guide internal stakeholders to ensure that the correct process based on the internal limits are conducted.
- Compile specifications for RFQ's/RFP’s in conjunction with the initiator.
- Provide recommendation to the initiator ensuring the best possible solution to the business is suggested.
- Update registers and keep record of progress and completion for audit purposes.
- Place orders and/or implement contracts upon conclusion of the process.

**BBBEE**:

- Obtain all BBBEE certificates for all suppliers listed on the Approved Vendor List.
- Maintain valid BBBEE certificates for all suppliers listed on the Approved Vendor List.
- Attend BBBEE strategy meetings in the absence of the Procurement Supervisor.
- BBBEE reporting to management.

**Vendor Management**:

- Source BBBEE vendors who meet the needs of the company in conjunction with the BBBEE Policy.
- Investigate alternative vendors as per the company’s BBBEE vision and strategy.
- Following the internal procedure for loading of a new vendor and/or changes to vendor master data when required.
- Maintain and update the approved vendor database (vendor information, safety documentation, BBBEE Certificates, etc.)
- Liaise with Group Head Office for loading of vendors onto the Vendor List.
- Conduct analysis and checks of information on the Vendor List versus the information in the Company’s SAP system.
- Conduct vendor evaluations as required.

**Purchase Orders**:

- Verify Purchase Requisitions against Quotations (Prices, quantities, delivery dates, etc.) and investigate discrepancies prior to placement of purchase orders.
- Create and process purchase orders in SAP.
- Investigate discrepancies between Purchase Orders, Delivery Notes and Invoices (Request for Credit, etc.) to ensue on time delivery and payment of the transaction.
- Expedite overdue orders and follow-up on incomplete deliveries.
- Overdue Reporting to management.
- Attend to queries and liaise with Accounts Payable to resolve and ensure on time payments to suppliers.

**Capex**:

- Create and process CAPEX orders in SAP (via E-CAPEX).
- Maintain and update the CAPEX orders and CAPEX databases.
- Reconcile CAPEX order with Invoices for part payments.
- Provide procurement administration support to projects.
- E-Capex reporting to management.

**Contracts**
- Screen and evaluate all contracts from implementation to ensure there are no unfavourable terms to the Company.
- Recommend changes to management prior to implementation of contract.
- Manage and maintain a contract register.

**Purchasing Administration**:

- Issue pricing amendment letter/s to vendors.
- Conduct general purchasing administration.
- Compile and analyse Purchasing Reports.

**Other**:

- Conduct internal and external meetings.
- Conduct internal Procurement activity training.
- Conduct internal Procurement Audits.

**Job Requirements**
- Matric and Relevant tertiary qualification is essential.
- Proficient in MS Office (Word, Excel, PowerPoint and Outlook)
- Proficient in SAP.
- Proficient in CAPEX.
- Demonstrate knowledge pertaining to basic Health, Safety and Environmental principles in and around a workplace (PPE requirements, housekeeping standards, etc.).
- Demonstrate knowledge of SHE System requirements.
- Demonstrate an understanding of risk assessment concepts and processes.
- Demonstrate an understanding of HACCP principles.
- Demonstrate an understanding of quality and food safety requirements for a Quality Management System.
- Demonstrate knowledge of INCO Terms.
- Demonstrate an understanding of legal issues pertaining to

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