Inbound Scheduler

7 months ago

Cape Town, South Africa Engen Full time

**Location: Cape Town**:
**Purpose of the Job**:

- To contribute in the optimization of the distribution scheduling operations by collecting performance data, ensuring that the correct bulk fuel products are scheduled to be available at the depots and scheduled for delivery to the customer by means of order generation and fulfillment routing and scheduling, despatching and ensuring the preparation of admin at the most cost effective manner and analyzing and translating data into recommendations for improvements in supporting timely and economical product delivery to customers through the order to delivery process

**Who You Are**:

- You have a good ability to perform work with the end in mind and knowing what/how to prioritize
- You have excellent interpersonal and communication skills
- You have a clear eye for detail and can identify and solve problems timeously
- You understand the importance of punctuality and time management and adherence to it.
- You have a reputation for being insightful, honest, and operating with integrity

**What You'll Have Done Before**:
Baseline:

- NQF Level 6 (Road Transport)

**Experience**:

- 3 years+ in Fuel industry.
- Petro-chemical (Operations/Commercial & Retail)
- Operations/Distribution business processes
- Transport Operations/Fuels Distribution
- Customer order fulfilment/Marketing principles
- SAP - TD, SD & HR
- SAP MM
- Knowledge of HSEQ

**What You'll Be Doing**:
**Customer/Service Provider & Contractor Interface**
- Interact with customers and service providers
- Work with contractor to ensure deliverables are met Provide internal support to the contractor

**Compliance to Performance Contract**
- Weekly feedback on performance deliverables Contract
- Identify development areas and take initiative to close gaps
- Manage workload/time to enable execution of IDP
- Live Engen's Values

**Planning & Scheduling**
- Forecasting schedule depicting per location the product
- In Transit / In Storage / Committed (outbound)
- Replenishment Plan vs Sales Forecast Daily progression sheets per storage facility indicating available inventory, planned receipts and daily demand balance to requirements (7 days).
- Daily Delivery schedule by depot indicating requirements by Product/ Customers/ Quantity/ Resources
- Replenish Order creation Point-to-Point on time and correct. Business continuity. Relevant to rail, road and pipeline, submitted within SLA.
- Convert Forecast to Replenishment Plan for weekly cycles
- Monitoring of Ops notices and react to plan immediately when available
- Nil penalties incurred, demurrage and vehicle standing time due to planning errors
- Monthly report indicating:

- to plan Depots stocks equal inventory targets e.g. 7 days at all storage facilities at the most economic level:

- Standards, CPL Indicator, Landed Cost, Diseconomy.

**Exciting Challenges You Might Face**:

- Managing time during busy periods of the month / year.
- Able to handle several different duties at one time
- To maintain consistent communication to internal and external customers
- Learning about a broad range of equipment and contractors in the Retail Petroleum Industry
- Troubleshooting workorders and finding solutions for justification.
- Operate effectively, even when things are not certain, or the way forward is not clear

**Job Advert Closing Date**: All job adverts close five days after date posted

**Engen’s approved Employment Equity plans and targets will be considered as part of the recruitment process.**

**Important Information**:

- The appointment will be made in line with Engen's Employment Equity Strategy.
- Engen reserves the right not to make an appointment.

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