
Company Secretarial Assistant
2 days ago
**Main Duties**
**The position entails but is not limited to the following responsibilities**:
- Attendance of meetings and minute taking;
- Drafting minutes, resolutions and matters arising;
- Obtain appropriate responses and feedback to specific agenda items and matters arising from earlier meetings (Board and committee);
- Ensure that resolutions and decisions from the Board and Committees are communicated promptly to the relevant persons within the client’s organisation;
- Ensure that resolutions are actioned promptly the day after the meeting.
- Plan and design the Board and Committee meeting agenda;
- Prepare meeting packs in consultation with the Lead Consultant;
- Ensure minutes and resolutions are prepared and delivered within agreed deadlines;
- Ensure meeting packs are distributed within agreed deadlines;
- Update company records with the CIPC - Director changes, Annual Returns etc;
- Prepare annual calendars in consultation with Lead Consultant;
- Prepare Board and Committee work plans in consultation with Lead Consultant;
- Set up meetings in outlook following approval of annual calendar and ensure that all supposed to attend are invited;
- Inform relevant staff of Board and Committee meetings;
- Ensure that previous minutes are signed at the next meeting and filed or pasted into the minute book;
- Ensure that electronic copies of all minutes, resolutions, attendance registers and directors declarations of interest are obtained and placed on file;
- Review of governance documents in consultation with Lead Consultant;
- Proper maintenance of minute books / books and registers of clients;
**General**
- Ensure that all important information is shared with your supervisor and other team players;
- Carry out ad-hoc assignments as directed by FCS;
- Responsible for all other tasks that may be delegated to the incumbent from the desk of the CEO;
- General filing.
- Assist with IT related matters where applicable.
Pay: R18 000,00 - R22 000,00 per month
**Education**:
- Bachelors (required)
**Experience**:
- company secretarial: 3 years (required)
Application Deadline: 2024/12/31
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